Administrative Project Assistant - Drilling Department

Braun Intertec Corporation; BLOOMINGTON (MN); On-site; USD 40,000 - 59,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

PTO & paid holidays

Job summary

Braun Intertec Corporation is seeking a Project Assistant for our geotechnical drilling department at our Bloomington, MN office. This on-site role provides administrative support across drilling and other departments as needed, with duties ranging from data management to scheduling and reporting.

The successful candidate will handle DOT data, invoicing support, and document formatting while coordinating with project managers.

Qualifications

• Strong organizational and multitasking abilities with minimal supervision.
• Excellent analytical and problem-solving skills.
• Accurate typing and data entry skills.
• Strong customer service via phone, email, and in-person interactions.
• Ability to read and comprehend English documentation and instructions.
• Ability to perform basic arithmetic in all units of measure.

Responsibilities

• Maintain DOT inspection data and coordinate with supervisors on expirations and needs.
• Schedule staff DOT physicals and inspections.
• Compile drilling production data from logs and DPRs.
• Track and report project completion to support blue folder audit process.
• Coordinate drilling vehicle repair and maintenance scheduling.
• Provide administrative support for traffic control planning, scheduling, and pricing.

Skills

Organizational skills

Multitasking

Analytical thinking

Typing & data entry

Customer service

Attention to detail

Education

High school diploma or equivalent

Postsecondary education or training preferred

Tools

Microsoft Office Suite

ERP systems

OpenGround

OnBase

SharePoint

Job description

Braun Intertec is hiring a project assistant for our geotechnical drilling department. This is an onsite position located at our main office in Bloomington, MN. This position will provide on-site administrative support to the drilling department and other departments on an as needed basis.Essential Duties and Responsibilities:Maintain DOT inspection data; track and coordinate with supervisors any upcoming expirations and inspection needsScheduling staff DOT physicals and inspectionsCompile drilling production data from logs and DPRsTracking and reporting project completion to support blue folder audit processAssist with the coordination of drilling vehicle repair and maintenance schedulingSupport and coordinate travel arrangements with drilling staffAssist with GSOC locate tickets as neededInvoice tracking and coding supportMinnesota Department of Health Compliance Dutieso Submit well construction and sealing notifications and recordso Submit varianceso Track drilling rig registrations and renewalso Building and maintaining internal database of MDH well recordsSubmit ROW and obstruction permits for drilling projectsObtain trip and fuel permits for non-IFTA vehicles for interstate travelProvide administrative support for traffic control planning, scheduling, and pricingTrack and provide current vendor pricing information to assist with proposal requests (RFPs)Submit required Bond and COI documentation to the appropriate municipal, county, and state organizationsPerform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities.Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround, OnBase, Microsoft Suite, the ERP system, etc.)Assist with Project File Clean Up and Archiving.Participate in production meetings, produce meeting minutes, generate/compile operations reporting, where required.Assist clients with routine requests and in the absence of the Project Manager, where appropriate.Assist Project Management staff with organization of project information and documentation, as needed, (Includes the ERP System, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects when applicable.Prepare and assist with various power point presentations, forms, signs or flyers, and other statistical reports, as requested.Other project-related or administrative duties, as assigned.Required Skills, Competencies, and qualifications:Demonstrated ability to organize and prioritize multiple tasks efficiently and simultaneously with minimal supervision.Strong analytical and problem-solving skills.Accurate typing and data entry skills.Good customer service skills via telephone, e-mail, and in-person interactions.Ability to read and check for appropriate use of English language in documentation and correspondence.Ability to read and comprehend instructions and correspondence.Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Solid organizational skills including attention to detail and multi-tasking skills.High school diploma or equivalent is strongly preferred, post secondary education or training preferredAt least 2 years of administrative experience preferredexperience working in an administrative capacity for a geotechnical drilling firm, engineering consulting firm or other related AEC employer preferredproficiency using basic and standard office programs and the ability to learn internal systems quickly**There are 4 levels to the Project Assistant role: I, II, III, IV; candidates from all levels of experience are encouraged to apply, minimum requirements for level I are listed**#LI-PD1The successful candidate will be encouraged to expand their skills and certifications through company provided training and mentoring. Braun Intertec offers a competitive compensation and benefits package, including medical, dental, vision, life insurance, 401(k) plan, ESOP, PTO, and paid holidays.Braun Intertec is proud to be an Equal Opportunity Employer; AA/EEO/Veterans/Disability friendly employer.Compensation Range:$39,600.00 - $59,400.00As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.Braun Intertec strives to ensure that its careers web site is accessible to all. If you need assistance completing your online application, please email [e-mail] an Equal Opportunity Employer, Braun Intertec is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at [e-mail]. In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.