Administrative Project Assistant - Drilling Department

Braun Intertec Corporation; Bloomington (IL); On-site; USD 40,000 - 59,000; Full time

Job summary

Braun Intertec is seeking a project assistant for our geotechnical drilling department. This onsite role is based at our Bloomington, MN main office and provides on-site admin support to the drilling and other departments as needed.

Essential duties include maintaining DOT inspection data, scheduling physicals, and compiling production data. Strong organization, data entry, and communication skills are required; candidates with 2+ years of admin experience are preferred.

Qualifications

• Strong organizational skills and ability to manage multiple tasks.
• Accurate data entry and attention to detail.
• Excellent customer service via phone, email, and in person.
• Ability to read and understand English documentation and correspondence.

Responsibilities

• Maintain DOT inspection data and coordinate expirations with supervisors.
• Schedule staff DOT physicals and inspections.
• Compile drilling production data from logs and DPRs.
• Track and report project completion for audits.
• Assist with travel arrangements and vehicle maintenance scheduling.
• Provide admin support for reports, proposals and meetings.

Skills

Administrative support

Data entry

Scheduling

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

ERP systems

Job description

Braun Intertec is hiring a project assistant for our geotechnical drilling department. This is an onsite position located at our main office in Bloomington, MN. This position will provide on-site administrative support to the drilling department and other departments on an as needed basis.

Essential Duties and Responsibilities:

Maintain DOT inspection data; track and coordinate with supervisors any upcoming expirations and inspection needs Scheduling staff DOT physicals and inspections Compile drilling production data from logs and DPRs Tracking and reporting project completion to support blue folder audit process Assist with the coordination of drilling vehicle repair and maintenance scheduling Support and coordinate travel arrangements with drilling staff Assist with GSOC locate tickets as needed Invoice tracking and coding support Minnesota Department of Health Compliance Duties o Submit well construction and sealing notifications and records o Submit variances o Track drilling rig registrations and renewals o Building and maintaining internal database of MDH well records Submit ROW and obstruction permits for drilling projects Obtain trip and fuel permits for non-IFTA vehicles for interstate travel Provide administrative support for traffic control planning, scheduling, and pricing Track and provide current vendor pricing information to assist with proposal requests (RFPs) Submit required Bond and COI documentation to the appropriate municipal, county, and state organizations Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities. Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround, OnBase, Microsoft Suite, the ERP system, etc.) Assist with Project File Clean Up and Archiving. Participate in production meetings, produce meeting minutes, generate/compile operations reporting, where required. Assist clients with routine requests and in the absence of the Project Manager, where appropriate. Assist Project Management staff with organization of project information and documentation, as needed, (Includes the ERP System, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects when applicable. Prepare and assist with various power point presentations, forms, signs or flyers, and other statistical reports, as requested. Other project-related or administrative duties, as assigned.

Required Skills, Competencies, and qualifications:

Demonstrated ability to organize and prioritize multiple tasks efficiently and simultaneously with minimal supervision. Strong analytical and problem-solving skills. Accurate typing and data entry skills. Good customer service skills via telephone, e-mail, and in-person interactions. Ability to read and check for appropriate use of English language in documentation and correspondence. Ability to read and comprehend instructions and correspondence. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Solid organizational skills including attention to detail and multi-tasking skills. High school diploma or equivalent is strongly preferred, post secondary education or training preferred At least 2 years of administrative experience preferred experience working in an administrative capacity for a geotechnical drilling firm, engineering consulting firm or other related AEC employer preferred proficiency using basic and standard office programs and the ability to learn internal systems quickly.

There are 4 levels to the Project Assistant role: I, II, III, IV; candidates from all levels of experience are encouraged to apply, minimum requirements for level I are listed.

The successful candidate will be encouraged to expand their skills and certifications through company provided training and mentoring.

Braun Intertec offers a competitive compensation and benefits package, including medical, dental, vision, life insurance, 401(k) plan, ESOP, PTO, and paid holidays.

Braun Intertec is proud to be an Equal Opportunity Employer; AA/EEO/Veterans/Disability friendly employer.

Compensation Range: $39,600.00 - $59,400.00

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

Braun Intertec strives to ensure that its careers web site is accessible to all.

At Braun Intertec, we work at the intersection of the natural and built environments, combining science, technology, and engineering. We partner with you to meet today's technical needs while preserving the integrity of our natural surroundings. Join Braun Intertec as we build a future where nature and innovation coexist, powered by a team committed to making a positive difference.

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