Administrative & Project Assistant

The Osborn Engineering Company; Akron (OH); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Profit sharing

Stock ownership

Professional development

Competitive benefits package

Job summary

The Osborn Engineering Company in Akron seeks an Administrative & Project Assistant to support project managers, technical staff, and office leadership. You will handle project coordination, prepare reports and proposals, maintain files, and coordinate scheduling and logistics in a fast-paced, detail-oriented environment.

Ideal candidates have 3+ years of admin or project support experience, proficiency in MS Office and Deltek, and strong communication skills.

Qualifications

• High school diploma required; associate degree or additional administrative training preferred.
• 3+ years of administrative, project assistant, or office support experience preferred.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Experience in a professional services, engineering, architecture, or construction environment is a plus.
• Deltek experience strongly preferred.

Responsibilities

• Provide administrative and project support to Akron-based project managers and technical staff.
• Assist with preparation, formatting, editing, and quality review of reports, specifications, proposals, presentations, and project deliverables.
• Support the development and assembly of proposals, RFQs, and RFP responses.
• Prepare transmittals, correspondence, meeting materials, and project documentation.
• Assist with project setup, project plans, reports, and data entry within Deltek.
• Coordinate project document production, printing, binding, and distribution.
• Maintain project files and ensure documentation is organized, accurate, and up to date.
• Support project managers with scheduling, meeting coordination, and follow-up items.

Skills

Written and verbal communication

Attention to detail

Multitasking

Time management

Education

High school diploma

Associate degree or administrative training

Tools

Deltek

Microsoft Office

Teams

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Osborn Engineering is a multidisciplinary consulting engineering and architectural firm dedicated to delivering exceptional solutions for our clients. As an employee-owned company, we take pride in our collaborative culture, commitment to quality, and investment in our people.

We are seeking a highly organized, detail-oriented Administrative & Project Assistant to support our Akron office. This role combines project administration responsibilities with general office support functions and will work closely with project managers, technical staff, and office leadership to help keep projects and office operations running smoothly. The Administrative & Project Assistant serves as a key support resource providing project coordination assistance to engineering and design staff while also managing daily office administrative needs. This position will support all Akron employees, with dedicated project assistance provided to senior staff and project managers. The ideal candidate enjoys working in a fast-paced environment, demonstrates exceptional attention to detail, and possesses strong organizational, communication, and Microsoft Office skills.

Primary Responsibilities

Project Assistant Duties

• Provide administrative and project support to Akron-based project managers and technical staff.
• Assist with preparation, formatting, editing, and quality review of reports, specifications, proposals, presentations, and project deliverables.
• Support the development and assembly of proposals, RFQs, and RFP responses.
• Prepare transmittals, correspondence, meeting materials, and project documentation.
• Assist with project setup, project plans, reports, and data entry within Deltek.
• Coordinate project document production, printing, binding, and distribution.
• Maintain project files and ensure documentation is organized, accurate, and up to date.
• Support project managers with scheduling, meeting coordination, and follow-up items.
• Perform non-technical quality control reviews of project documents for consistency, formatting, and completeness.

Administrative Assistant Duties

• Serve as the primary administrative support resource for the Akron office.
• Welcome and assist visitors, clients, and vendors.
• Answer and direct incoming calls and inquiries.
• Coordinate office lunches, meetings, and employee events.
• Act as liaison with building management and vendors regarding office-related needs.
• Assist with ordering and maintaining office supplies.
• Coordinate conference room scheduling and meeting logistics.
• Support onboarding activities and general office administration.
• Assist office leadership with special projects and miscellaneous administrative tasks as needed.

Job Requirements/Qualifications

• High school diploma required; associate degree or additional administrative training preferred.
• 3+ years of administrative, project assistant, or office support experience preferred.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Ability to effectively manage multiple priorities and deadlines.
• Strong customer service mindset and professional demeanor.
• Experience in a professional services, engineering, architecture, or construction environment is a plus.
• Deltek experience strongly preferred.

Osborn is looking for a candidate who has the following characteristics:

• Highly organized and dependable.
• Comfortable supporting multiple people and projects simultaneously.
• Proactive, resourceful, and willing to take ownership of tasks.
• Positive team player with a strong service orientation.
• Able to work independently while maintaining accuracy and attention to detail.

Why Join Osborn?

• Employee-owned company with a collaborative culture.
• Opportunity to support a wide variety of exciting engineering and design projects.
• Stable, established organization with more than a century of service.
• Competitive compensation and benefits package.
• Professional development and growth opportunities.
• Attractive profit sharing and stock ownership programs supplement our competitive salary and benefits package.

Salary Range: $55,000 - $70,000

This position is based full-time in Osborn's Akron office and is not eligible for remote or hybrid work arrangements.

We can offer you a challenging career with one of the Nation's most respected and diverse Engineering Firms.

All job offers will be contingent on passing a background check. Drug testing may be required for certain clients.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Established over a century ago in 1892, Osborn is proud to be one of the nation's oldest engineering firms, continuing a tradition of excellence through outstanding quality in engineering.

Osborn is a fully integrated, multi-disciplined design firm that uses a specialized team approach to engineering projects. These teams are built from a staff of over 300 professionals that provide designs for all phases of a wide range of projects.

Osborn has specialists in civil, structural, mechanical, electrical, plumbing, fire protection, life safety, technology and transportation engineering, as well as lighting design and commissioning.

As an employee-owned firm, each Osborn employee is committed to education and advancement, ensuring that every project is completed with a sense of pride.

Osborn's strength lies with its people. We are innovative thinkers, ready to creatively overcome challenges and push the boundaries of design. We believe that consulting in the built environment centers around challenging ourselves with every project. We have an open door policy to drive creativity in our designs and thought methodology. As an employee owned firm, our team takes ownership and strives to build creative relationships with our clients where innovation drives our success.

The Osborn Engineering Company collects and processes personal information you provide when applying for a position (such as your contact details, resume, and application materials) to evaluate your qualifications, communicate with you, and manage the hiring process. Your information may be shared with employees involved in recruitment and trusted service providers (e.g., applicant tracking or background check vendors) and will be retained as needed for hiring, legal, and recordkeeping purposes. We do not sell your personal information. You may request access to, correction of, or deletion of your information by contacting [e-mail].