Administrative Programs Officer

okgov; United States; On-site; USD 47,000 - 63,000; Full time

Benefits offered by this job

Annual leave benefits

Sick leave accrual

Health insurance

Job summary

Oklahoma Corporation Commission is seeking an Administrative Programs Officer to manage and coordinate complex operating programs within a major division. Responsibilities include staff training, handling invoices and fiscal duties, and advising on rules and procedures.

The role requires five years of technical clerical office experience or equivalent education/experience, with strong organizational and communication skills. Regular business hours, with travel as needed.

Qualifications

• Knowledge of organization and management methods; public administration; agency policies and procedures.
• Ability to establish and maintain effective working relationships; communicate effectively in writing and orally; exercise good judgment.

Responsibilities

• Trains other staff. Assigns projects as needed; develops and places in operation special procedures.
• Initiates correspondence requiring knowledge of agency or program procedures and policies.
• Develops and maintains confidential or complex files.
• Interprets and advises internal and external customers on rules, regulations, and laws.
• Coordinates activities with internal and external customers. Represents agency, supervising official or program area at meetings, conferences, or civic organizations.
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• Enters and retrieves information using personal computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.

Skills

Organization & management knowledge

Public administration knowledge

Effective communication

Job description

Job Posting Title Administrative Programs Officer

Agency 185 CORPORATION COMMISSION

Supervisory Organization Corporation Commission

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Annual Salary: $55,000

This position is not remote work eligible.

Job Description

Basic Purpose Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a comprehensive or specialized operating program, providing staff services in a major division, program, unit, or functional area, or similar responsibilities. This may include being assigned administrative responsibilities, coordination, promotion, and improvement of programs, performing highly technical administrative support duties for supervisory positions. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various division functions or programs, may also be included in this job family.

Typical Functions

• Trains other staff. Assigns projects as needed; develops and places in operation special procedures.
• Initiates correspondence requiring knowledge of agency or program procedures and policies.
• Develops and maintains confidential or complex files.
• Interprets and advises internal and external customers on rules, regulations, and laws.
• Coordinates activities with internal and external customers. Represents agency, supervising official or program area at meetings, conferences, or civic organizations.
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• Enters and retrieves information using personal computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.
• Other duties as assigned.

Level Descriptor

At this level employees are assigned responsibilities, which are limited in size or scope involving the supervision, direction, management, coordination, or implementation of various programs or functions within an agency.

Education and Experience

Education and experience requirements at this level consist of five (5) years of technical clerical office work, OR equivalent combination of education and experience.

Knowledge, Skills, and Abilities

Knowledge, skills and abilities required at this level include knowledge of the methods of organization and management; of public administration; and of agency policies and procedures. Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; and to exercise good judgment in analyzing situations and making decisions.

Special Requirements

Applicants must be willing and able to fulfill all job-related travel normally associated with this position.

Additional Job Description

Core work hours for the Oklahoma Corporation Commission are Monday through Friday, 8am-4:30pm. This schedule may require flexibility based on the needs of the agency.

This position is not remote work eligible.

Benefits

• 15 days accrued annually during the first 1-5 years of service.
• 18 days accrued annually for 5-10 years of service.
• 20 days accrued annually for 10-20 years of service.
• 25 days accrued annually for over 20 years of service.
• Sick leave: Accrued at 15 days per year.
• A comprehensive health insurance package - medical, dental, vision, life insurance, dependent life insurance, and flexible medical spending account.
• A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
• Retirement plans: Defined Contribution Plan or Deferred Compensation Plan.

Conditions of Employment

• Contingent on a favorable background check
• FLSA Exempt status
• Must maintain a valid driver's license

All employees appointed to state service, whether initial hiring, transferring from one state agency to another state agency, or returning to state service following a break in service will be required to complete a twelve-month trial period in accordance with Civil Service and Human Capital Modernization Rule 260:130-19-30.

Disclaimer

This job description is intended as a summary of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

Equal Opportunity Emplo