Administrative Aide

State of Oklahoma; Oklahoma City (OK); On-site; USD 121,000 - 163,000; Full time

Benefits offered by this job

Sick leave

Health insurance

Retirement plans

Paid time off

Job summary

State of Oklahoma seeks an Administrative Aide who will serve as principal staff assistant to a Commissioner of the Oklahoma Corporation Commission. The role coordinates daily office activities, handles investigations or research tasks, and communicates with the public and media to explain Commission decisions.

Requirements include a Bachelor's degree in business or public administration, political science, or related field, plus two years in public relations or similar work.

Qualifications

• Completion of the curriculum requirements for a Baccalaureate degree in business or public administration, political science, or related fields, and two (2) years’ experience in public relations or another public-oriented position.
• Considerable knowledge of effective research techniques, statutes, rules, and regulations, which govern the activities of the Commission; of modern public administration principles and practices; and of the legislative process.
• Considerable skills with analyzing problems and adopting an appropriate course of action; communicating research findings both orally and written; establishing and maintaining an effective working relationship with others; and effectively presenting Commission determinations or rulings in a clear and concise manner at public meetings.

Responsibilities

• Coordinates the daily activities of a Commissioner’s office, including development, prioritizing, assignment or performance of investigative or research work, and response to inquiries concerning a Commission ruling or various complaints within the Commissioner’s jurisdiction.
• Provides information to the general public and collects comments or reactions to current or pending Commission rulings; acts as the Commissioner’s representative at public meetings or to the news media.
• Assists the Commissioner in maintaining contact and coordinating activities with other State agencies, the Legislature, or other official groups.
• Represents the Commissioner on agency task forces, committees, or work groups; staffs and develops policies, procedures, or projects.
• Researches Commission records to provide information, analyzes evidence, and drafts decision documents.

Skills

Public relations

Research techniques

Oral communication

Written communication

Interpersonal skills

Education

Bachelor's degree in business or public administration

Job description

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Job Posting Title

Administrative Aide

Agency

185 CORPORATION COMMISSION

Supervisory Organization

Corporation Commission

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Annual Salary: $142,000

Job Description

Basic Purpose

Under general direction, serves as principal staff assistant to a Commissioner of the Oklahoma Corporation Commission(“Commission”).

Typical Functions

• Coordinates the daily activities of a Commissioner’s office, including but not limited to, development, prioritizing, assignment or performance of investigative or research work, and response to inquiries concerning a Commission ruling or various complaints, which fall within the Commissioner’s jurisdiction.
• Provides information to the general public and collects their comments or reactions to current or pending Commission rulings; acts as the Commissioner’s representative at public meetings or to the news media, assisting them in the understanding of processes, rationale, and/or implications of Commission decisions.
• Assists the Commissioner in maintaining contact and coordinating various activities with other State agencies, the Legislature, or other official groups.
• Serves as liaison to the various Commission Divisions or Departments, keeping the Commissioner appraised of activities of a special or continuing interest, staffing, and special situations, which may require administrative action. Represents the Commissioner on various agency task forces, committees, or work groups assigned to administer or develop policies, procedures, or projects.
• Researches Commission records and other resources in order to provide relevant information regarding issues before the Commission, provides analysis and interpretation of evidence or proposals before the Commission, and analyzes or explores alternatives, and drafts decision documents.

Education And Experience

Completion of the curriculum requirements for a Baccalaureate degree in business or public administration, political science, or related fields, and two (2) years’ experience in public relations or another public-oriented position.

Knowledge, Skills, And Abilities

Considerable knowledge of effective research techniques, statutes, rules, and regulations, which govern the activities of the Commission; of modern public administration principles and practices; and of the legislative process.

Considerable skills with analyzing problems and adopting an appropriate course of action; communicating research findings both orally and written; establishing and maintaining an effective working relationship with others; and effectively presenting Commission determinations or rulings in a clear and concise manner at public meetings.

Special Requirements

Some positions will require that applicants be willing and able to perform all job-related travel.

Additional Job Description

Core work hours for the Oklahoma Corporation Commission are Monday through Friday, 8am-4:30pm. This schedule may require flexibility based on the needs of the agency.

Benefits

• 15 days accrued annually during the first 1–5 years of service.
• 18 days accrued annually for 5–10 years of service.
• 20 days accrued annually for 10–20 years of service.
• 25 days accrued annually for over 20 years of service.
• Sick leave: Accrued at 15 days per year.
• A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible medical spending account.
• A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
• Retirement plans: Defined Contribution Plan or Deferred Compensation Plan.

Conditions of Employment

• Contingent on a favorable background check
• FLSA Exempt status
• Must maintain a valid driver’s license

Disclaimer

This job description is intended as a summary of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

All employees appointed to state service, whether initial hiring, transferring from one state agency to another state agency, or returning to state service following a break in service will be required to complete a twelve-month trial period in accordance with Civil Service and Human Capital Modernization Rule 260:130-19-30.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Agency Contact