Administrative Programs Officer

185 CORPORATION COMMISSION; Erick (OK); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

Sick leave

Health insurance

Retirement plans

Benefit allowance

Job summary

The 185 CORPORATION COMMISSION seeks an Administrative Programs Officer to manage and coordinate a broad set of agency programs, provide staff services, and support supervisory personnel.

This full-time, on-site position requires five years of technical clerical office work or an equivalent mix of education and experience, plus strong written and oral communication and travel readiness.

Qualifications

• Five years of technical clerical office work or equivalent combination of education and experience.
• Ability to communicate effectively, both orally and in writing.
• Knowledge of organization and management; public administration; and agency policies and procedures.
• Willingness to travel for job-related duties.

Responsibilities

• Trains other staff.
• Assigns projects and develops procedures.
• Initiates correspondence on agency procedures and policies.
• Develops and maintains confidential or complex files.
• Interprets and advises internal and external customers on rules, regulations, and laws.
• Coordinates activities with internal and external customers.
• Represents agency, supervising official or program area at meetings or conferences.
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• Enters and retrieves information using a PC and reviews documents.
• Other duties as assigned.

Skills

Communication skills

Education

Five years of technical clerical office work

Equivalent combination of education and experience

Job description

Job Title

Administrative Programs Officer Agency 185 CORPORATION COMMISSION

Job Type

Full/Part-Time Full time

Regular

Annual Salary: $55,000

This position is not remote work eligible.

Job Summary

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a comprehensive or specialized operating program, providing staff services in a major division, program, unit, or functional area, or similar responsibilities. This may include being assigned administrative responsibilities, coordination, promotion, and improvement of programs, performing highly technical administrative support duties for supervisory positions. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various division functions or programs, may also be included in this job family.

Typical Functions

• Trains other staff.
• Assigns projects as needed; develops and places in operation special procedures.
• Initiates correspondence requiring knowledge of agency or program procedures and policies.
• Develops and maintains confidential or complex files.
• Interprets and advises internal and external customers on rules, regulations, and laws.
• Coordinates activities with internal and external customers.
• Represents agency, supervising official or program area at meetings, conferences, or civic organizations.
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• Enters and retrieves information using personal computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.
• Other duties as assigned.

Level Descriptor

At this level employees are assigned responsibilities, which are limited in size or scope involving the supervision, direction, management, coordination, or implementation of various programs or functions within an agency.

Education and Experience

Education and experience requirements at this level consist of five (5) years of technical clerical office work, OR equivalent combination of education and experience.

Knowledge, Skills, and Abilities

Knowledge, skills and abilities required at this level include knowledge of the methods of organization and management; of public administration; and of agency policies and procedures. Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; and to exercise good judgment in analyzing situations and making decisions.

Special Requirements

Applicants must be willing and able to fulfill all job-related travel normally associated with this position.

Core Work Hours

Core work hours for the Oklahoma Corporation Commission are Monday through Friday, 8am-4:30pm. This schedule may require flexibility based on the needs of the agency.

This position is not remote work eligible.

Benefits

• 15 days accrued annually during the first 1–5 years of service.
• 18 days accrued annually for 5–10 years of service.
• 20 days accrued annually for 10–20 years of service.
• 25 days accrued annually for over 20 years of service.
• Sick leave: Accrued at 15 days per year.
• A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible medical spending account.
• A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
• Retirement plans: Defined Contribution Plan or Deferred Compensation Plan.

Conditions of Employment

Contingent on a favorable background check FLSA Exempt status Must maintain a valid driver’s license

Disclaimer

This job description is intended as a summary of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future. All employees appointed to state service, whether initial hiring, transferring from one state agency to another state agency, or returning to state service following a break in service will be required to complete a twelve-month trial period in accordance with Civil Service and Human Capital Modernization Rule 260:130-19-30.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Company Information

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions.

Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between.

Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma.

Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.