Administrative Programs Lead, Higher Education

Jackson State University; Van Winkle (MS); Presencial; USD 52.000 - 75.000; Jornada completa

Descripción de la vacante

Jackson State University is seeking an Administrative Program Manager to support the McNair HBCU Program, coordinating administrative, fiscal, data management, and program operations to ensure activities align with goals.

You will work under the Director, maintain records, assist with purchasing, travel, and reporting, and collaborate with scholars, mentors, and campus partners to ensure smooth execution.

Formación

• Minimum education as stated: Bachelor's degree in education, business administration, accounting, higher education administration, public administration, or a closely related field.
• Minimum five years of progressively responsible experience in higher education program operations, student support, grant administration, financial coordination, data management, or a related field.

Responsabilidades

• Coordinate schedules, logistics, and documentation for McNair research, internships, seminars, graduate preparation, and enrichment activities.
• Coordinate workshops, mentoring, visits, conferences, presentations, events, and authorized student travel arrangements.
• Maintain calendars, records, and follow-up logs; alert the Director to deadlines, gaps, and operational risks.
• Support outreach and recruitment across participating HBCUs; coordinate application intake, completeness checks, and selection logistics.
• Maintain timely scholar communication; coordinate research placements, academic progress follow-up, graduate application preparation, and referrals to resources.
• Maintain professional, inclusive interactions with scholars while protecting confidential participant information.
• Collect, organize, verify, and securely maintain records of participant eligibility, service participation, research engagement, academic progress, and graduate education outcomes.
• Review files routine, reconcile missing or inconsistent information, and prepare documentation for Director review and institutional monitoring.
• Support annual performance reporting, internal reports, and program evaluation using approved definitions, reporting periods, and institutional data controls.
• Maintain budget spreadsheets and supporting documentation; monitor commitments and expenditures against approved categories and notify the Director of variances or concerns.
• Prepare and route purchase requisitions, invoices, travel authorizations, reimbursements, stipends, and expense reconciliations in accordance with university procedures.
• Maintain organized procurement, travel, inventory, and fiscal records; coordinate with grants, procurement, finance, and sponsored-program offices to resolve documentation issues promptly.
• Support—but do not independently authorize—expenditures, budget changes, financial certifications, or other actions reserved for the Director and authorized officials.
• Coordinate communications and logistics with participating HBCUs, faculty mentors, departments, graduate institutions, and program partners.
• Assist with program materials, website content, newsletters, and approved outreach.
• Participate in TRIO/McNair training and professional development; perform related duties consistent with project and university policies.

Educación

Bachelor's degree in education, business administration, accounting, higher education administration, public administration, or a closely related field

Descripción del empleo

Jackson State University is seeking an Administrative Program Manager to support the McNair HBCU Program, coordinating administrative, fiscal, data management, and program operations to ensure activities align with goals.

You will work under the Director, maintain records, assist with purchasing, travel, and reporting, and collaborate with scholars, mentors, and campus partners to ensure smooth execution.