Administrative & Programs Coordinator for Center Life

Colby College; Waterville (ME); On-site; USD 28,000 - 29,000; Full time

Job summary

Colby College’s Center for Small Town Jewish Life seeks an Administrative Assistant to provide comprehensive support for day-to-day operations, scheduling, travel, purchasing, events, and records management. The role reports to the Operations Manager and involves confidential handling of information in a collaborative college setting.

The position emphasizes coordination across Center staff and external partners, with a hiring range of $20–$21 per hour and a strong focus on organization and

Qualifications

• High school diploma or equivalent required; additional coursework preferred.
• Three+ years in administrative, office, or program support.
• Experience coordinating multiple activities or events.
• Experience with office tech, databases, and spreadsheets.

Responsibilities

• Provide day to day administrative support for Center leadership and staff, including calendar management, meeting scheduling, correspondence, and document prep.
• Coordinate travel arrangements for staff and guests.
• Maintain organized files and records in accordance with Center/College practices.
• Coordinate office and program supply purchasing and maintain supplies.
• Submit and track facilities work orders and routine office needs.
• Respond to routine inquiries and direct requests to the appropriate staff.

Skills

Calendar management

Travel coordination

Organizational skills

Communication skills

Confidentiality

Education

High school diploma or equivalent

Post-secondary education preferred

Tools

Microsoft Office

Google Workspace

Recordkeeping systems

Job description

Colby College’s Center for Small Town Jewish Life seeks an Administrative Assistant to provide comprehensive support for day-to-day operations, scheduling, travel, purchasing, events, and records management. The role reports to the Operations Manager and involves confidential handling of information in a collaborative college setting.

The position emphasizes coordination across Center staff and external partners, with a hiring range of $20–$21 per hour and a strong focus on organization and