Administrative Program Support Specialist

Seminole State College of Florida; Sanford (FL); On-site; USD 22,000 - 25,000; Full time

Job summary

Seminole State College of Florida is seeking an administrative assistant to support campus communications, scheduling, and office operations in a busy college environment. The role involves document handling, database maintenance, and coordinating event logistics.

The position requires strong verbal and written communication, attention to detail, and the ability to work independently while maintaining professional standards in a multicultural setting. Office software proficiency is expected.

Qualifications

• Graduation from an accredited high school or equivalent diploma.
• One year of administrative or clerical support experience.

Responsibilities

• Answers telephone and facilitates communication flow between clients and department.
• Types, revises, proofs, and prints letters, memos, and reports.
• Maintains calendar and assists with mailing lists and events.
• Oversees budgets, tracks expenditures, and maintains records.
• Processes purchase orders and handles office equipment support.
• Takes minutes of committee meetings as requested.
• Performs other site-specific duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Public relations

Initiative

Organizational skills

Education

High school diploma or equivalency

Associate degree in Office Systems Technology or similar

Job description

Responsibilities

• Answers telephone and facilitates communication flow of externaland internal print and electronic messages and mail for thedepartment with all clients. Serves as liaison among faculty,general public, community agencies, and administration.
• Types, revises, proofs, and prints letters, memos, reports, andother documents.
• Creates, distributes and maintains comprehensive database ofarticles of all college news stories from print and electronicmedia.
• Assists with the creation and maintenance of mailing listdatabases for college and community events.
• Maintains the Director's and/or unit’s calendar.
• Manages employee attendance, leave and payroll records foraccurate preparation and submission of monthly reports.
• Makes travel and lodging arrangements as necessary.
• Oversees budgets by performing financial analysis, trackingexpenditures, resolving payment problems with vendors, maintainingextensive database and hard copy documentation of all budgetrecords, and making recommendations to ensure best use of budgetand resources.
• Manages inventory control of office supplies and promotionalitems for college and community events. Processes purchaseorders.
• Maintains office equipment; aids staff in use of officecomputers and related software.
• Supports staff in use of current application software for roomreservations and meeting coordination. Takes minutes of committeemeetings as requested.
• Performs all site and position specific responsibilities asassigned.

REQUIRED QUALIFICATIONS

• Graduation from an accredited high school or possession of anacceptable equivalency diploma.
• One year of administrative or clerical support experience.

DESIRED QUALIFICATIONS

• Associate degree in Office Systems Technology or similarcurriculum preferred.
• Experience using a personal computer and related wordprocessing, spreadsheet and database software.

KNOWLEDGE,SKILLS and ABILITIES

• Knowledge of and ability to interpret College policies andprocedures.
• Ability to understand the organization and programs of theCollege.
• Ability to operate data entry and word processing equipment anda microcomputer.
• Ability to understand both oral and written instructions.
• Excellent verbal, written and interpersonal communicationskills.
• Public relations skills.
• Ability to take initiative and work independently.
• Ability to organize and meet deadlines.
• Ability to exhibit a professional, courteous demeanor.
• Committed to working in a multicultural environment.

WORK ENVIRONMENT and SPECIAL CONSIDERATIONS

• Works inside in an office environment.
• Works flexible hours, including evenings and weekends.

This description in no way states or implies that these are theonly duties to be performed by the employee occupying thisposition. Employees will be required to follow any otherjob-related instructions and to perform any other job-relatedduties requested by their supervisor.

Pay Benefits and WorkSchedule

$17.02 hourly up to 26 hours per week.

Conditions ofEmployment

Finalists and individuals recommended for employment at SeminoleState College must reside in the State of Florida at thetime of hire and may be subject to background investigationsand fingerprinting in compliance with Florida Statute 1001.64; andSeminole State College Policy 1.020; 2.020. Criminal backgroundchecks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for oneyear or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based uponits review of job descriptions and the responsibilities of theposition. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas andconfidential information; positions that have the capability tocreate, delete, and alter records; and positions that areresponsible for the care and instruction of children. The Collegewill conduct various types of background checks which may include,but are not limited to: criminal background, credit check, driver'slicense check, previous employment and references.

Equal Employment Opportunity

Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.

OtherInformation

VETERANS' PREFERENCE

Seminole State College of Florida adheres to Florida’s Veteran’sPreference laws by providing preference in hiring to covered jobapplicants. Moreover, in recognition of the valuable contributionsmade by veterans, the College also considers any applicant’smilitary service background when filling job positions not coveredby Veteran’s Preference laws.

To claim Veteran's Preference for eligible positions, a copy ofyour DD-214 form, Certificate of Release or Discharge from ActiveDuty must be uploaded and attached to your application to claimVeterans' Preference.

HOLDERS OF DEGREES FROM INSTITUTIONS OUTSIDE THE USA:

Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services.

This evaluation must be submitted at the time of application. Werecommend World Education Services at P.O. Box 5087, Bowling GreenStation, New York, NY 10274-5087, telephone [phone] or emailaddress www.wes.org. The interview process may be delayed until such a review has been completed.