Administrative Program Support 1-Oral Surgery (Knoxville)

UT Health Sciences; Knoxville (TN); On-site; USD 23,469 - 33,425; Full time

Job summary

UT Health Sciences seeks an Administrative Program Support 1 in Knoxville to ensure CODA standards are met and to act as liaison among residents, fellows, faculty, and the GME Office. The role oversees daily admin tasks for all residents in-training per CODA guidelines.

The person will manage program data, reflect accurate information to accrediting bodies, and coordinate interviews, housing, and travel for residents and fellows, while updating department websites and maintaining personnel

Qualifications

• High school diploma or GED required.
• Experience in academic or healthcare setting preferred.
• Knowledge of MedHub or similar systems advantageous.

Responsibilities

• Direct and coordinate administrative needs of residency and fellowship programs.
• Compile data for annual reports to CODA and other associations.
• Coordinate match processes for residency and fellowship programs.
• Coordinate evaluations for residents and fellows and faculty.
• Manage scheduling, housing, and orientation for rotating residents.
• Process travel arrangements and reimbursements for residents and fellows.

Skills

Interpersonal skills

Communication skills

HR management

Education

High School Diploma or GED

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Office

Job description

Job Description

Market Range: 07

Hiring Salary: $20.65/Hourly

THIS IS A TEMPORARY THREE-MONTH POSITION LOCATED IN KNOXVILLE, TENNESSEE

The Administrative Program Support 1 in partnership with the Program Director of the Oral and Maxillofacial Residency and the Oral/Head and Neck Oncologic Surgery Fellowship, ensures regulatory and accreditation standards are met as outlined by the Commission on Dental Accreditation (CODA). This position serves as the primary liaison between the Residency and Fellowship Program Director, residents, fellows, program faculty, GME Office and affiliated teaching sites concerning residency programs. This position provides direct oversight of the daily administrative and professional responsibilities for all program residents in-training as outlined by CODA.

The Responsibilities section is below.

Responsibilities

• Coordinates and directs all administrative needs of the Oral and Maxillofacial Residency and the Oral/Head and Neck Oncologic Surgery Fellowship.
• Compiles and reports accurate programmatic data for annual reports to the American Dental Association and the American Association of Oral and Maxillofacial Surgeons.
• Coordinates the match process for both the OMFS residency (CODA) and the Oral/Head and Neck Oncologic Surgery Fellowship, American Academy of Craniomaxillofacial Surgery (AACMFS).
• Coordinates monthly resident and fellow evaluations by faculty and yearly faculty evaluations by residents and fellows.
• Manages scheduling, housing, and orientation of yearly rotating residents from Meharry Medical College.
• Processes all resident and fellow travel arrangements and reimbursements.
• Manages the administration of the application, interview, and recruitment process for prospective residents and fellows’ correspondence, scheduling interviews, meals, and equipment setup.
• Updates department website in relation to Residency and Fellowship Programs.
• Maintain personnel database of current residents, fellows, alumni, and faculty.
• Performs other related duties as assigned.

Qualifications

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of relevant experience in an academic or healthcare setting; OR Associate’s Degree in a related field and two (2) years of relevant experience in an academic or healthcare setting; OR Bachelor’s Degree in lieu of experience.

Knowledge, Skills, And Abilities

• Strong interpersonal skills and human resources management skills.
• Excellent written and oral communication skills.
• Strong computer skills; proficient with Microsoft Office and digital systems.
• Knowledgeable in MedHub.
• Strong problem-solving skills.
• Ability to work independently and multitask.
• Knowledgeable in medical transcription.

WORK SCHEDULE: This position may occasionally be required to work weekends.