ADMINISTRATIVE PROGRAM SPECIALIST-B

State of Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Insurance Coverage

Parental Leave

Holidays and Leave

Retirement benefits

Job summary

The Department of Children and Family Services (DCFS) in Baton Rouge, LA, seeks an Administrative Program Specialist B to support the Administrative, Training, and Safety Services section with broad administrative duties and independent judgement under direction from the Administrative Program Specialist C.

Ideal candidates will bring strong records management, risk assessment, and data analysis skills, plus the ability to coordinate with regional offices and executives.

Qualifications

• Four years of experience in administrative services; OR
• Six years of full-time work experience in any field plus one year of experience in administrative services; OR
• A bachelor's degree plus one year of experience in administrative services; OR
• An advanced degree.

Responsibilities

• Maintain accurate records for state reporting and audit purposes.
• Compile incident and accident data into monthly reports for quarterly presentation to Executive Staff and Regional Administrators.
• Create, maintain, and post Job Safety Analyses (JSA) in accordance with DCFS safety policy.
• Request and track additional documentation from regional offices as needed for claims processing and vehicle repairs.
• Collaborate with regional representatives to assess risk to staff when threats occur and determine appropriate mitigation strategies.
• Complete annual safety audits at the request of the state insurance provider.
• Performs other duties as assigned.

Skills

Accepting Direction

Driving Results

Judgment

Using Data

Education

Bachelor's degree + 1 year experience in administrative services

Advanced degree

Job description

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

About This Job

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

Join Our Team at DCFS: Administrative Program Specialist B

This position is located within the Administrative. Training. and Safety Services section of the Division of Management and Finance. Department of Children and Family Services (DCFS). The incumbent will exercise a wide latitude of independent judgement in carrying out the duties and responsibilities of the position with broad administrative direction from the Administrative Program Specialist C.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

Minimum Qualifications

• Four years of experience in administrative services; OR
• Six years of full-time work experience in any field plus one year of experience in administrative services; OR
• A bachelor's degree plus one year of experience in administrative services; OR
• An advanced degree.

Experience Substitution

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Maintain accurate records for state reporting and audit purposes.
• Compile incident and accident data into monthly reports for quarterly presentation to Executive Staff and Regional Administrators.
• Create, maintain, and post Job Safety Analyses (JSA) in accordance with DCFS safety policy.
• Request and track additional documentation from regional offices as needed for claims processing and vehicle repairs.
• Collaborate with regional representatives to assess risk to staff when threats occur and determine appropriate mitigation strategies.
• Complete annual safety audits at the request of the state insurance provider.
• Performs other duties as assigned.

Position-Specific Details

• Appointment Type: Probational, Promotional, or Job Appointment. This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.
• Works Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday - Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.
• Work Location: Baton Rouge, LA
• Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.

Contact Information

For further information about this vacancy, contact:

Bethany Benoit

Department of Children and Family Services

[e-mail]

DCFS is an “Equal Opportunity Employer”, and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

Up to six weeks paid parental leave

Holidays and Leave

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

Retirement

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others