Administrative Program Specialist-A

State of Louisiana

New Orleans (LA)

On-site

USD 45,000 - 65,000

Full time

4 days ago

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Job summary

The Louisiana State Racing Commission (LSRC) is seeking an experienced purchasing professional to manage agency-wide purchasing, property control, and contract processes in its New Orleans domicile office. The role requires knowledge of racing, procurement rules, and state contracting policies, with responsibilities spanning vendor selection, bidding, inventory, and travel as needed.

Ideal candidates have years of administrative services experience, a bachelor’s degree, and the ability to ensure

Qualifications

Three years of experience in administrative services.
Six years of full-time work experience in any field.
A bachelor's degree.

Responsibilities

Purchases all equipment, supplies, and services by developing specifications, promoting competition, and eliminating details that may cause delays in delivery at an optimal price for the agency.
Prepares agency PPCS (professional, personal, consulting, and social) service contracts, cooperative endeavors, and legal contracts under the direction of the Director of Pari-Mutuel Wagering and in compliance with the Office of State Procurement’s (OSP) policies and procedures
Procures through proper vendor selection, solicitation, evaluation of bids for prices, delivery, terms and conditions, and award to the lowest responsible and responsive vendor whose bid meets the requirements and criteria set forth in the solicitation
Maintains and monitors monthly supply inventory for domicile office and coordinates with track office managers to obtain track office inventories
Retrieves mileage logs monthly from state vehicle, checks odometer readings, mileage, fuel gallons/cost, and maintenance
Responsible for movable state property; tagging, reporting, inventory, transferring or moving of state property and surplus or scrap property.
Drives occasionally to deliver/pickup supplies/equipment; local travel to track and vendors. Occasional statewide travel to Evangeline Downs, Delta Downs, or Louisiana Downs may be needed.

Skills

Administrative experience

Attention to detail

Education

Bachelor's degree

Job description

About This Job

The Mission of the Louisiana State Racing Commission is to supervise, regulate, and enforce all statutes and regulations associated with horse racing and pari-mutuel wagering for live on-track and off-track horse racing, and other simulcasts of races. To collect and record all taxes due to the State of Louisiana; to safeguard the participants of racing; to safeguard the assets of the LSRC; and to perform administrative and regulatory requirements by operating the LSRC activities, including annual budget formulation and execution, regulatory and veterinary daily activities, supervision, and promotion of horse breeding in Louisiana.

The incumbent performs agency-wide purchasing/property control duties for the Louisiana State Racing Commission (LSRC). This position is located at the Commission's domicile office. The incumbent requires specialized knowledge of racing, racing terminology, and specific rules and statutes governing racing and purchasing. The incumbent purchases moderately complex and diverse commodities and services, specializes in the purchase of specific racing commodities and services, and wide varieties of complex items for multiple facilities (track offices) on a statewide basis with a purchasing authority of $5,000 ($500 for printing jobs/items not on state contract).

The Ideal Candidate Should Possess The Following Competencies

Accepting Direction: The ability to be open and willing to follow guidance or instructions

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes

Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Minimum Qualifications

Three years of experience in administrative services.
Six years of full-time work experience in any field.
A bachelor's degree.

Experience Substitution

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

Purchases all equipment, supplies, and services by developing specifications, promoting competition, and eliminating details that may cause delays in delivery at an optimal price for the agency.
Prepares agency PPCS (professional, personal, consulting, and social) service contracts, cooperative endeavors, and legal contracts under the direction of the Director of Pari-Mutuel Wagering and in compliance with the Office of State Procurement’s (OSP) policies and procedures
Procures through proper vendor selection, solicitation, evaluation of bids for prices, delivery, terms and conditions, and award to the lowest responsible and responsive vendor whose bid meets the requirements and criteria set forth in the solicitation
Maintains and monitors monthly supply inventory for domicile office and coordinates with track office managers to obtain track office inventories
Retrieves mileage logs monthly from state vehicle, checks odometer readings, mileage, fuel gallons/cost, and maintenance
Responsible for movable state property; tagging, reporting, inventory, transferring or moving of state property and surplus or scrap property.
Drives occasionally to deliver/pickup supplies/equipment; local travel to track and vendors. Occasional statewide travel to Evangeline Downs, Delta Downs, or Louisiana Downs may be needed.

Position-Specific Details

Appointment Type: Probational
Compensation: Depends on the experience of the selected candidate
Location: New Orleans, LA

For Further Information About This Posting, Please Contact

Susan Hudson

Louisiana State Racing Commission/Office of Human Resources

Email: shudson@LRC.state.la.us

The Louisiana State Racing Commission is a SAME agency

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program

Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:

New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To)

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org)
Louisiana School Employees Retirement System (www.lsers.net), among others

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

I avoid responsibility, deliver poor work, and resist feedback.
I take ownership when prompted and meet basic expectations.
I own results, meet standards, and respond to feedback professionally.
I drive high performance, prevent issues, and model accountability.

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

I struggle to manage resources, don’t always follow required procedures, or have trouble keeping accurate records.
I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team’s goals.
I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.