Procurement Specialist

State of Louisiana; Independence (LA); On-site; USD 55,000 - 85,000; Full time

Job summary

Lallie Kemp Regional Medical Center in Louisiana seeks a Procurement Specialist to lead the Purchasing Department, directing its functions and ensuring compliant procurement of equipment, supplies, and services. The role emphasizes bid development, vendor selection, and training staff in requisitioning via PeopleSoft.

The ideal candidate has extensive procurement experience, knowledge of policies and procedures, and strong leadership skills to guide teams and maintain regulatory compliance

Qualifications

• Six years of experience in procurement, contracts or grants management, financial management, accounting, or auditing.
• Six years of full-time work experience in any field plus three years in procurement, contracts or grants management, financial management, accounting, or auditing.
• A bachelor's degree plus three years of experience in procurement, contracts or grants management, financial management, accounting, or auditing.
• An advanced degree plus two years of experience in procurement, contracts or grants management, financial management, accounting, or auditing.

Responsibilities

• Purchases of equipment, supplies and services through encumbrance processes.
• Prepare bid specifications to meet bid requirements.
• Determine award of bids to lowest responsible and responsive vendor.
• Serve as liaison between agency and vendors regarding delivery, quality and order changes.
• Train hospital departments in online requisitioning in PeopleSoft.
• Provide training and guidance on procurement laws, policies and procedures.
• Assist agency accounting and receiving personnel with vendor issues.
• Participate in audits of purchasing records for compliance.
• Attend trainings and in-service mandatory courses as required.
• Order all office supplies for Purchasing Department.
• Perform duties to ensure department is covered.

Skills

Procurement management

Contracts & grants

Financial management

Accounting

Auditing

Education

Bachelor's degree

Advanced degree

Job description

About This Job

Lallie Kemp Regional Medical Center is seeking a Procurement Specialist to join our team! Lallie Kemp Regional Medical Center is a 24-bed acute care critical access hospital serving the Florida Parishes region of Southeast Louisiana. We offer a wide range of services including general surgery and a 24-hour emergency department. At Lallie Kemp Regional Medical Center, we are able to bring you a wide range of services close to home, provided by a network of board-certified physicians.

Position Overview

This position is responsible for the direction, coordination and functions of the Purchasing Department at Lallie Kemp Regional Medical Center.

Ideal Candidate Competencies

• Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Leading Effective Teams: The ability to build, guide, and motivate teams to achieve goals through collaboration, accountability, and shared purpose.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

Minimum Qualifications

• Six years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR
• Six years of full-time work experience in any field plus three years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR
• A bachelor's degree plus three years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR
• An advanced degree plus two years of experience in procurement, contracts or grants management, financial management, accounting, or auditing.

Experience Substitution

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Designation as a Certified Professional Public Buyer (CPPB), a Certified Public Procurement Officer (CPPO), or a National Institute of Governmental Purchasing Certified Procurement Professional (NIGP-CPP) will substitute for a maximum of one year of the required experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

• Responsible for purchases of equipment, supplies and services through appropriate encumbrance processes.
• Preparation of any bid specifications regarding price, delivery, selection, terms and conditions to ensure bid requirements and criteria are met.
• Determines award of bids to lowest responsible and responsive vendor whose bids meet requirements.
• Serve as liaison between agency and vendors via written and verbal communication regarding delivery, quality, quantity and order changes.
• Duties include the training of Lallie Kemp Medical Center's departments in online requisitioning in PeopleSoft.
• Provides hospital training and guidance in routine problem resolution and explanation of current procurement laws, policies and procedures.
• Assist agency accounting personnel and receiving personnel with problems that may arise between agency and vendor.
• Participates in periodic audits of the hospital to review purchasing records to determine compliance with laws, rules, regulations, policies, standards and procedures.
• Participate in workshops and seminars offered by State Agencies, vendors and agency personnel to include attending Educational In-Service Mandatory training and Annual Review as required by hospital policy and procedure or deemed necessary by supervisor.
• Order all office supplies for Purchasing Department.
• Also, performs duties as deemed necessary to ensure department is covered.

Position-Specific Details

Appointment Type: Probational, Promotional, or Job Appointment

Work Location: This Procurement Specialist position is located in the Procurement Department.

Work Hours: Shift will be determined by Department Manager.

Contact Information

Sonia Johnson, HR Analyst

Lallie Kemp Medical Center, Human Resources

985-878-1384

[e-mail]

Louisiana State Government Information

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program

• Insurance Coverage: More information can be found at https://info.groupbenefits.org/
• Parental Leave: Up to six weeks paid parental leave
• More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
• Holidays and Leave: State employees receive the following paid holidays each year: New'Years Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor
• State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
• Retirement: State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To): Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system Teacher'S Retirement System of Louisiana (www.trsl.org), Louisiana School Employees Retirement System (www.lsers.net), among others

Competency Assessment Questions

BST: Building and Supporting Teams - How well do you work with others to achieve shared goals and contribute to a positive team environment?

• I avoid teamwork, create conflict, or don't contribute.
• I contribute to team efforts with encouragement and guidance.
• I work well with others, contribute consistently, and support the team.
• I unite teams, build trust, and help others work through conflict.

BST: Building and Supporting Teams - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

DPf: Displaying Professionalism - How well do you meet expectations for workplace behavior, communication, and responsibility, especially when under pressure?

• I miss deadlines, act unprofessionally, or avoid responsibility for my actions or workplace expectations.
• I meet basic standards for work quality, behavior, and communication when given occasional reminders or support.
• I meet expectations, follow policies, and communicate respectfully and clearly—even in difficult situations.
• I model professionalism and ethics, adapt under pressure, and build trust through consistent and responsible behavior.

DPf: Displaying Professionalism - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
• I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

LET: Leading Effective Teams - How well do you guide and support teams to work together and reach shared goals?

• I struggle to provide direction, build trust, or communicate effectively. I avoid delegation or decision-making.
• I offer basic guidance and occasional feedback, but sometimes delay addressing issues or miss important gaps.
• I set clear direction, encourage teamwork, communicate well, and delegate tasks effectively.
• I build high-performing teams, empower others, adapt communication to the situation, and lead with vision and trust.

LET: Leading Effective Teams - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Are you a current Lallie Kemp Medical Center employee?

• Yes
• No
• Required Question