Administrative Program Specialist A

Louisiana; Jackson (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

ELMHS is seeking an Administrative Program Specialist A to join the Nursing Administration team in Louisiana. The role focuses on coordinating administrative programs for the East and Forensic Nursing Divisions, and autonomously handling workforce and personnel processes to ensure compliance with Civil Service, LDH, OBH, and facility policies.

You will prepare organizational charts, staffing documentation, and reporting to support leadership in workforce planning and operational effectiveness,

Qualifications

• Three years of experience in administrative services or six years of full-time work experience in any field; a bachelor’s degree also qualifies.
• Experience substitution: 30 semester hours equals one year toward six years of experience; max substitution is 120 semester hours.

Responsibilities

• Serve as the Nursing Administration Program Specialist and primary coordinator for administrative programs supporting the East and Forensic Nursing Divisions.
• Independently administer personnel and workforce management processes, including maintenance of organizational charts, position descriptions, staffing documentation, workforce records, and position control activities.
• Coordinate and monitor Request to Fill actions, track vacancies and hiring activity, research status updates, and provide administrative support to nursing leadership in workforce planning and personnel actions.
• Exercise independent judgment in administering administrative programs affecting nursing operations by interpreting Civil Service Rules, LDH, OBH, and facility policies; identifying operational issues; recommending administrative solutions; and coordinating implementation of personnel and operational actions to ensure compliance.
• Act as the principal administrative liaison between Nursing Administration, Human Resources, facility leadership, and other hospital departments to facilitate personnel transactions, administrative initiatives, and compliance with requirements.
• Develop, maintain, and monitor administrative systems supporting nursing operations, prepares executive correspondence and workforce documentation, and coordinates activities necessary for efficient program operations.
• Compile, analyze, and interpret workforce, staffing, vacancy, and personnel action data to identify trends and support executive decision-making.
• Develop reporting and tracking tools used to monitor staffing patterns, workforce metrics, and compliance activities, and provide analyses and recommendations to nursing leadership.

Skills

Accepting Direction

Accountability

Policy & Procedures

Resource Management

Decisiveness

Ethics & Integrity

Adaptability

Continuous Improvement

Education

Three years administrative experience

Six years full-time experience

Bachelor's degree

Job description

The Mission of ELMHS is to provide mental health evaluation, treatment, habilitation, and consultation for adults. Programs include inpatient interventions, jail-based evaluations, supervised group home and residential programs, forensic evaluation, care, custody, and aftercare; intermediate and long-term psychiatric are in coordination with the total system of care in Louisiana.

ELMHS is looking for a motivated, detail-oriented, and positive individual to join our team as an Administrative Program Specialist A! The selected candidate will serve as the Nursing Administration Program Specialist and primary coordinator for administrative programs supporting the East and Forensic Nursing Divisions.

An ideal candidate will possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Acting Decisively: The ability to make timely, confident decisions using sound reason.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity, and honesty, regardless of circumstances or personal benefit.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Championing Continuous Improvement: The ability to promote and implement ongoing enhancements in processes, products, services, or organizational culture.

Qualifications:

• Three years of experience in administrative services; OR
• Six years of full-time work experience in any field; OR
• A bachelor's degree.
• EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

In this role, you will:

• Serve as the Nursing Administration Program Specialist and primary coordinator for administrative programs supporting the East and Forensic Nursing Divisions.
• Independently administer personnel and workforce management processes, including maintenance of organizational charts, position descriptions, staffing documentation, workforce records, and position control activities.
• Coordinate and monitor Request to Fill actions, tracks vacancies and hiring activity, researches status updates, and provides administrative support to nursing leadership in workforce planning and personnel actions.
• Exercise independent judgment in administering administrative programs affecting nursing operations by interpreting Civil Service Rules, Louisiana Department of Health (LDH), Office of Behavioral Health (OBH), and facility policies; identifying operational issues; recommending administrative solutions; and coordinating implementation of personnel and operational actions to ensure compliance with applicable requirements.
• Act as the principal administrative liaison between Nursing Administration, Human Resources, facility leadership, and other hospital departments to facilitate personnel transactions, administrative initiatives, and compliance with Civil Service, LDH, OBH, and facility requirements.
• Develop, maintain, and monitor administrative systems supporting nursing operations, prepares executive correspondence and workforce documentation, and coordinates administrative activities necessary for efficient program operations.
• Compile, analyze, and interpret workforce, staffing, vacancy, and personnel action data to identify trends, evaluate staffing resources, and support executive decision-making.
• Develop reporting and tracking tools used to monitor staffing patterns, workforce metrics, and compliance activities, and provides administrative analyses and recommendations to nursing leadership to improve workforce management and operational effectiveness.

Position-specific Details:

Appointment Type: Probational, Promotional, or Detail to Special Duty

No Civil Service test score is required in order to be considered for this vacancy.

Contact Information:

For further information about this vacancy, contact:

Leigh Moore

ELMHS HR

[e-mail]

225-634-0680

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.