Administrative Program Coordinator II NE

Cleveland Clinic; Akron (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Cleveland Clinic Akron General Hospital is seeking an Administrative Program Coordinator II NE to support ACGME-accredited training programs in the Akron submarket. You will serve as a key administrative, technical, and operational resource, coordinating policy evaluation, improving efficiency, and supporting communications, databases, and budget processes.

This is a regular PRN position with variable shifts between 8:00 a.m. – 5:00 p.m.

Qualifications

• Minimum qualifications for the ideal future caregiver include: Associate’s Degree and three years of administrative or project management experience; OR High School Diploma/GED and five years of experience; OR Bachelor’s Degree and one year of experience.
• Strong computer skills and experience with software applications.

Responsibilities

• Function as a liaison and provide administrative, technical, or operational resources.
• Assist the Director with projects and daily tasks.
• Lead orientation and records management activities and ensure established standards are maintained.
• Develop and update interdepartmental education programs.
• Assist with the scheduling, coordination, preparation, and communication of meetings.
• Facilitate and attend meetings and document key outcomes.
• Identify key milestones and deadlines and proactively communicate project status and requirements to achieve results.
• Research, analyze, and organize information for presentations.
• Assist department leadership with large or complex projects and initiate or lead less complex projects.
• Conduct work hour analysis.
• Process Oracle expenses, reimbursements, invoicing, and procurement activities.
• Review and submit travel and vacation requests.
• Coordinate didactic scheduling.
• Submit room reservation requests.
• Maintain QGenda schedules for residency assignments.
• Perform other duties as assigned.

Skills

Strong computer skills

Education

Associate’s Degree + 3 years experience

High School Diploma/GED + 5 years experience

Bachelor’s Degree + 1 year experience

Tools

QGenda

MedHub

Oracle

Job description

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Administrative Program Coordinator II NE

Location

Akron

Facility

Akron General Medical Center

Department

Medical Education Admin-Cleveland Clinic Akron General

Job Code

D99916

Shift

Variable

Schedule

8:00am-5:00am

Job Summary

Job Details

Join us at Cleveland Clinic Akron General Hospital where we have been providing world-class care to our community for over 100 years. Here, we strive for patient-centered care and comfort with our collaborative team of healthcare professionals. We are committed to serving the community and treating our patients as family.

As an Administrative Program Coordinator II, you will support ACGME-accredited training programs within the Akron submarket by serving as a key administrative, technical, and operational resource. In this role, you will function as a liaison between departments, assist the Director with projects and daily operations, coordinate policy evaluation and implementation, identify opportunities to improve operational efficiency, and support the development of communications, databases, and budget-related processes.

This is a regular PRN position, with caregivers working variable shifts between 8:00 a.m. – 5:00 p.m.

A caregiver who excels in this role will:

• Function as a liaison and provide administrative, technical, or operational resources.
• Assist the Director with projects and daily tasks.
• Lead orientation and records management activities and ensure established standards are maintained.
• Develop and update interdepartmental education programs.
• Assist with the scheduling, coordination, preparation, and communication of meetings.
• Facilitate and attend meetings and document key outcomes.
• Identify key milestones and deadlines and proactively communicate project status and requirements to achieve results.
• Research, analyze, and organize information for presentations.
• Assist department leadership with large or complex projects and initiate or lead less complex projects.
• Conduct work hour analysis.
• Process Oracle expenses, reimbursements, invoicing, and procurement activities.
• Review and submit travel and vacation requests.
• Coordinate didactic scheduling.
• Submit room reservation requests.
• Maintain QGenda schedules for residency assignments.
• Perform other duties as assigned.

Minimum qualifications for the ideal future caregiver include:

• Associate’s Degree and three years of administrative or project management experience
• OR High School Diploma/GED and five years of experience
• OR Bachelor’s Degree and one year of experience
• Strong computer skills and experience with software applications

Preferred qualifications for the ideal future caregiver include:

• Bachelor’s Degree in Business Administration, Healthcare Administration or a related field
• Healthcare or related organization experience
• QGenda, MedHub and Oracle experience

Physical Requirements:

• High degree dexterity to operate office equipment.
• May require extended periods of standing, walking or sitting.
• Good visual acuity through normal or corrected vision.
• Good hearing acuity.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster.

Cleveland Clinic is pleased to be an equal employment opportunity employer.