Part-Time Administrative Professional: Mt. Vernon, IA

Hertz Farm Management, Inc.; DeKalb (IL); On-site; USD 21,000 - 30,000; Part time

Job summary

Hertz Farm Management, Inc. is seeking an energetic administrative assistant to support our farm management, real estate and appraisal services under the direction of the office manager.

The ideal candidate will thrive in a team‑oriented, service‑driven environment and value organization and accuracy. The successful candidate will greet clients, prepare correspondence, manage documents, and assist with data entry and reporting.

Qualifications

• Associate’s degree or above is preferred.
• Excellent verbal and written communication skills.
• Knowledge of office administrative procedures and standard office equipment.
• Knowledge of word processing, spreadsheets, databases, and presentation software.
• High level of interpersonal skills for confidential situations.
• Analytical ability to summarize data for reports and prioritize work.
• Continual attention to detail and organizational skills.

Responsibilities

• Expense and income processing and other accounting tasks.
• Greet and assist clients, vendors, and tenants in person, by phone and other channels.
• Create high-quality correspondence and reports from materials provided by professional staff.
• Maintain and file documents related to real estate, insurance, expenses, filings, and agriculture information.
• Coordinate client visits, meetings, conferences, and seminars.
• Organize and maintain spreadsheet data for professional staff.
• Use software and websites to locate and prepare farmland information, including mapping and historical records.
• Provide project management support to staff and track tasks to completion.
• Work with outside organizations such as USDA, grain terminals, co-ops and vendors.

Job description

We are looking for the next valuable addition to our business family. In this role you will provide administrative support for the farm management, real estate, and appraisal services we provide under the direction of the office manager. If you are an energetic and motivated individual who is passionate about helping others you will thrive in this position.

The ideal candidate will have a cooperative and committed personality that likes working in a team environment focused on providing excellent service to our valued clients. If you appreciate variety, organization, and have an eye for details, we would enjoy meeting you.

We are a family-owned company that has been in business for over 80 years and are committed to providing personalized education and professional asset services to provide peace of mind to farmland owners. We value and care for our employees and strive to provide a culture that emphasizes integrity, respect, and accountability.

Specific Job Duties:

• Expense and income processing, and other assigned accounting tasks.
• Professionally greet and assist clients, vendors, and tenants in person, phone, and other communication channels.
• Create high-quality correspondence and reports based off provided materials from professional field staff by providing assistance with typing, proofing, and packaging.
• Maintain and file documents, related to real estate, insurance, expense details, governmental filings, and general agriculture information.
• Coordinate client visits, meetings, conferences, and seminars.
• Assist with organizing and maintaining spreadsheet data for professional field staff.
• Utilize various software and websites to locate and prepare information for analyzing farmland including mapping, property assessor data, and historical real estate records, among others.
• Project Management skills to support professional field staff, including organizing and tracking tasks to completion.
• Work directly with outside organizations such as USDA, grain marketing terminals, co-ops, and other such organizations and vendors.

General information:

This is a part-time position requiring up to 30 hours per week. Flexibility in developing work schedule (specific days/hours worked) is available based on a candidate’s preferences.

Requirements:

• Associate’s degree or above is preferred.
• Excellent verbal and written communication skills.
• Knowledge of office administrative procedures and use of standard office equipment at a level generally acquired through 1 + years related experience.
• Knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software.
• High level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact, and diplomacy.
• Analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Continual attention to detail in composing, typing and proofing materials, organizational skills for establishing priorities and meeting deadlines.

We specialize in farmland asset management, providing personalized service to assist our clients in meeting their farmland ownership and investment goals. Our main goals are to look after our clients’ best interests and to increase the net return on their assets, while ensuring stewardship of the land.

Hertz Farm Management, Inc. is a licensed Real Estate Brokerage in Arizona, Colorado, Illinois, Indiana, Iowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota, South Dakota, Texas
Hertz Real Estate Services is a licensed Real Estate Brokerage in Illinois, Iowa, Wisconsin