Administrative Professional 3

Taleo; Columbus (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

The Ohio Department of Administrative Services (DAS) is seeking an Administrative Professional 3 to support Real Estate & Planning functions in Columbus. This full-time role handles secretarial tasks, prepares reports, coordinates meetings, and assists with project planning. You will engage with stakeholders, manage documentation, and help maintain databases and budgets.

The position offers a steady schedule from 8:00 a.m. to 5:00 p.m.

Qualifications

• 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications; 12 mos. exp. in secretarial/administrative professional field.
• Or 12 mos. exp. as Administrative Professional 2, 16872.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Provides secretarial & non-routine administrative support to Real Estate & Planning staff & Administrator.
• Coordinates projects; Independently formulates decisions &/or judgments involving real estate & planning operations.
• Interfaces & coordinates project activities with unit employees which requires knowledge of real estate & interior design language & terminology.
• Responds to administrative & programmatic issues/needs of Real Estate & Planning staff.
• Gathers information to assist in strategic planning of Office of Real Estate & Planning functions.
• Represents office at meetings; researches & analyzes programs, policies & procedures & evaluates data related to office function (e.g., maintains Office of Real Estate & Planning databases & active project reports).
• Prepares analytical reports, spreadsheets, graphs & charts; composes & prepares complex & confidential correspondence, reports & files.
• Drafts & formulates manuals & publications for distribution.
• Orders various material as needed; schedules & coordinates meetings.
• Submits applications for quarterly & special permitting as directed.
• Coordinates with DAS Finance for the payment of industrial compliance invoices.
• Files industrial compliance documentation & maintains filing systems.
• Coordinates with Planning & Design staff on industrial compliance related matters.
• Acts as Real Estate & Planning liaison for all commercial lease & state-owned improvement projects that meet prevailing wage thresholds which requires knowledge of prevailing wage requirements;*
• Prepares & files all prevailing wage documentation, forms, & communication;
• Coordinates with office staff on prevailing wage projects;
• Attends prevailing wage meetings;
• Performs all pre-vailing wage related duties & tasks.
• Greets customers/visitors;
• Handles sensitive telephone calls & channels calls to appropriate parties for response;
• Serves as orientation guide for new employees & maintains orientation materials;
• Coordinates & monitors training & development program for staff;
• Schedules employees for training;
• Organizes training sessions;
• Develops training session agendas;
• Oher duties as assigned.

Skills

Administrative Support/Services

Planning and Development

Project Management

Public Relations

Real Estate

Education

Associate core coursework in secretarial science or business office applications

Tools

MS Word

PowerPoint

Outlook

MS Excel

Job description

Job Description - Administrative Professional 3 (26000606)

Administrative Professional 3 (26000606)

Organization

Administrative Services

Agency Contact Name and Information: [e-mail]

Unposting Date

Ongoing

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation: PR 30: $26.54-34.53 (Full range)

Schedule

Full-time

Work Hours: 8:00a-5:00p

Union: OCSEA

Primary Job Skill

Administrative Support/Services

Technical Skills: Planning and Development, Project Management, Public Relations, Real Estate

Professional Skills: Organizing and Planning, Verbal Communication, Written Communication

Agency Overview

The Ohio Department of Administrative Services (DAS) takes great pride in its work to support the priorities of the DeWine-Tressel administration to ease access for those doing business with the state, secure state data and technology resources, and create efficiencies for our state government partners while keeping costs in check.

DAS is the engine of state government, providing innovative solutions and supporting the efficient operation of state agencies, boards, and commissions. DAS program areas serve our Ohio government customers, who in turn directly serve the interests of Ohioans. We help procure goods and services, deliver information technology and mail, recruit and train personnel, promote equal access to the state workforce, lease and manage office space, process payroll, print publications, and perform a variety of other services.

The Office of Real Estate and Planning provides state entities with diverse services related to office space and real estate needs. Services include office space assessments, space allocation, planning and design and project management activities; commercial leasing, acquisition and disposal of real estate; transfers of property between state entities; leasing of state buildings and land; appraisal review and valuation; surveyor services; and oversight of eminent domain actions.

Primary Responsibilities

• Provides secretarial & non-routine administrative support to Real Estate & Planning staff & Administrator:
• Coordinates projects;
• Independently formulates decisions &/or judgments involving real estate & planning operations;
• Interfaces & coordinates project activities with unit employees which requires knowledge of real estate & interior design language & terminology;
• Responds to administrative & programmatic issues/needs of Real Estate & Planning staff;
• Gathers information to assist in strategic planning of Office of Real Estate & Planning functions;
• Represents office at meetings; researches & analyzes programs, policies & procedures & evaluates data related to office function (e.g., maintains Office of Real Estate & Planning databases & active project reports);
• Prepares analytical reports, spreadsheets, graphs & charts; composes & prepares complex & confidential correspondence, reports & files;
• Drafts & formulates manuals & publications for distribution;
• Orders various material as needed; schedules & coordinates meetings.

Industrial Compliance:

• Submits applications for quarterly & special permitting as directed;
• Coordinates with DAS Finance for the payment of industrial compliance invoices;
• Files industrial compliance documentation & maintains filing systems;
• Coordinates with Planning & Design staff on industrial compliance related matters.

Prevailing Wage Coordinator:

• Acts as Real Estate & Planning liaison for all commercial lease & state-owned improvement projects that meet prevailing wage thresholds which requires knowledge of prevailing wage requirements;*
• Prepares & files all prevailing wage documentation, forms, & communication;
• Coordinates with office staff on prevailing wage projects;
• Attends prevailing wage meetings;
• Performs all pre-vailing wage related duties & tasks.

Public Relations & Training Duties:

• Greets customers/visitors;
• Handles sensitive telephone calls & channels calls to appropriate parties for response;
• Serves as orientation guide for new employees & maintains orientation materials;
• Coordinates & monitors training & development program for staff;
• Schedules employees for training;
• Organizes training sessions;
• Develops training session agendas;
• Oher duties as assigned.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) &Optional Deferred Compensation ( Ohio Deferred Compensation )

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
• Or 12 mos. exp. as Administrative Professional 2, 16872.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills:

Administrative Support/Services

Knowledge of:

1. Public relations;
2. Commercial real estate & planning language & terminology;
3. Agency policies & procedures*;
4. Project coordination;

Skill in :

Operation of personal computer-er & associated software (e.g., MS Word, PowerPoint, Outlook) with advanced operation of MS Excel (i.e., creating spreadsheets, charts, graphs, tables with formulas).

Ability to:

1. Independently carry out detailed instructions in verbal or written form;
2. Define problems, collect data, establish facts & draw conclusions;
3. Plan, develop & coordinate multiple projects;
4. Organize time & materials to meet deadlines;
5. Make administrative & procedural decisions;
6. Prepare meaningful, concise & accurate reports.

*Developed after employment.

Supplemental Information

Pay Information:

Unless required by legislation or union contract, the starting salary is step 1 of the salary range associated with this position. New hires advance to the next step in the range after 6 months and annually thereafter. Based on collective bargaining and legislative activity, there may be cost of living increases awarded annually. Additional longevity supplements begin after 5 years.

Location Information:

DAS’s core hours of operation are Monday to Friday from 8 a.m. to 5 p.m., however, daily start/end times may vary based on operational need across DAS divisions. Employees may begin as early as 7 a.m. and as late as 9 a.m., based on supervisory approval. This position performs work on-site daily at DAS’s office space.

All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application. Attachments will not be considered as part of your application.

Travel required, as needed. Must provide own transportation or in order to operate a state vehicle, you must have a valid driver's license.

Selection devices such as a structured interview, proficiency instrument, and/or assessment may be required for this position. Applicants must demonstrate proficiency with a passing score of applicable selection device to be considered for this position. Regardless of a passing or failing score, all results will be maintained for 6 months. Applicant with a passing score will be retained and utilized for a 6-month period. Applicant with a failing score in the same position may not re-take the same selection device for a 6-month period.

The Ohio Department of Administrative Services does not provide employment-based visa sponsorship.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.