Administrative Professional 1 (PN 20013565)

State of Ohio; Columbus (OH); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical Coverage

Dental & Vision premiums after period

Paid time off and holidays

Job summary

State of Ohio, Ohio Department of Health, is seeking an Administrative Professional 1 to support the Immunization Program in the BID. The role involves routine administrative duties, data handling, and customer communication in a public health setting.

The position is based in Columbus, Ohio, with standard hours Monday–Friday, 8:00 am–5:00 pm. The department emphasizes accuracy, reporting, and collaboration across teams to support infectious disease prevention efforts.

Qualifications

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• 6 mos. trg. or exp. in relevant technical terminology for positions requiring technical terminology.

Responsibilities

• Provide coverage of BID’s main telephone lines and refer complex calls to supervisor.
• Prepare, sort, route and distribute mail.
• Maintain filing system.
• Research requests for information and data.
• Use Microsoft Office and/or other applications to produce documents from rough draft or dictation.
• Independently explain Immunization Program activities to internal and external customers, compile data, prepare reports and gather statistics.
• Track vaccine usage and inventory reports from public clinics, enter data into database.
• Operate and monitor electronic fax and email accounts.
• Input data into Microsoft Excel spreadsheets as submissions are received and processed.

Skills

Attention to Detail

Critical Thinking

Organizing and Planning

Time Management

Verbal Communication

Written Communication

Data Entry

Tools

Microsoft Office

Administrative Document Tracking System

Workflow Integrated System Enterprise

Job description

All job postings will expire at 11:59 PM Eastern Time on the application deadline.

Organization

Health

Work Location

246 North High Street, 1st Floor
Columbus, Ohio, 43215
United States

Compensation

$22.59/hour

Schedule

Permanent - Full Time

Work Hours

Monday - Friday; 8am - 5pm

Classified Indicator

Classified

Union

OCSEA

Primary Job Skill

Administrative Support/Services

Who We Are

Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

The goal of the Bureau of Infectious Diseases (BID) is to prevent and control the spread of infectious diseases (e.g., foodborne outbreaks, general infectious diseases, healthcare-associated infections, influenza, meningitis, tuberculosis, vaccine-preventable diseases, waterborne outbreaks, zoonotic diseases and vector-borne diseases).

The bureau works closely with local health departments (LHDs), healthcare providers and laboratories to ensure that infectious disease reports are reviewed and investigated timely; the program provides technical expertise and coordination to LHDs, healthcare providers, laboratories and where appropriate, the general public.

What You'll Do

ODH is seeking to fill an Administrative Professional 1 position within the BID Immunization Program. This position will provide routine administrative support, make recommendations regarding program activities and assist in developing new procedures related to established program policy. This position will:

• Provide coverage of BID’s main telephone lines (e.g., answers, screens and transfers inbound routine calls and emails regarding program information) and refer more complex calls (e.g., data requests) to supervisor or other appropriate authority
• Prepare, sort, route and distribute mail
• Maintain filing system
• Research requests for information and data
• Use Microsoft Office and/or other applications (e.g., Administrative Document Tracking System, Workflow Integrated System Enterprise) to produce (i.e., transcribe, format, type, and/or proofread) copies of various documents from rough written draft or dictation (e.g., manuals, publications, pamphlets/brochures, directories, forms, tables, meeting minutes, or other material of technical or confidential nature)
• Independently provide explanation of activities of the Immunization Program functions to internal and external customers, compile data, prepare reports and gather statistics
• Track numerical reports of vaccine usage and inventory reports from public clinics (e.g., follow up on missing or late reports from clinics, collect all reports and enter into database)
• Operate and monitor electronic fax and email accounts
• Input data (e.g., data submissions) into Microsoft Excel spreadsheets as submissions are received and processed

Additional Information

Normal working hours are Monday through Friday, 8:00am to 5:00pm. This is an hourly position, with a pay range of 27 on the OCSEAPay Range Schedule.

Unless required by legislation, the selected candidate will begin at Pay Grade 27, Step 1 of the union (OCSEA) Pay Range Schedule ($22.59 per hour), with an opportunity for pay increase after six months ($23.28 per hour) of satisfactory performance and then a yearly raise thereafter.

Educational Transcript Requirements

Official educational transcripts are required for all post-secondary education claimed on the application before a formal job offer can be made. Transcripts must be provided within five (5) working days of the request; failure to provide them will cause elimination from further consideration. Transcripts must be originals sent directly from the institution featuring an institutional watermark, ink stamp, or embossed stamp. Web printouts will not be accepted. ODH reserves the right to evaluate the credibility of any degree or educational institution.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems such as OPERS, STRS, SERS, and HPRS & Optional Deferred Compensation Ohio Deferred Compensation

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services

Technical Skills: Clerical & Data Entry, Computer Literacy, Basic Documentation

Professional Skills: Attention to Detail, Critical Thinking, Organizing and Planning, Time Management, Verbal Communication, Written Communication

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.