Administrative Professional 1

Ohio Department of Youth Services; Circleville (OH); On-site; USD 31,000 - 37,000; Full time

Job summary

Ohio Department of Youth Services (DYS) in Circleville is seeking an Administrative Professional 1 to support unit operations and mentor youth in care. The role requires strong leadership, organization, and a commitment to habilitating youth within a correctional setting.

The position offers full-time hours (8 am–4 pm or 12 pm–8 pm), with a compensation range of $22.59–$26.54 per hour. The role includes clerical duties, document management, and participation in unit meetings and trainings.

Qualifications

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
• Job Skills: Administrative Support/Services

Responsibilities

• Provide secretarial assistance to assigned unit by performing routine administrative tasks and preparing reports, schedules, and documents.
• Provide clerical support, screen mail, maintain supplies, and ensure documents are scanned to Onbase and related files.
• Attend unit meetings, prepare agenda, distribute minutes, track actions, and perform other duties as assigned.

Skills

Administrative Support/Services

Attention to Detail

Problem Solving

Written Communication

Juvenile Corrections

Job description

DYS is seeking a Administrative Professional 1 to join our diverse team! This person will oversee facility functions while providing valuable mentorship, experience, and knowledge to the youth in our care. The ideal candidate will be a strong leader with a solid background and a passion to habilitate youth.

Specifically, The Administrative Professional 1 Will

• Provide secretarial assistance to assigned unit by performing routine administrative tasks (e.g., drafts correspondence, researches responses to inquiries, compiles data, coordinates daily workflow of office); prepares reports, schedules, spreadsheets, and documents; proofreads and makes corrections to all prepared documents; maintains all youth files and other confidential documents as required by policy; assists in providing documentation and maintenance of American Correctional Association (ACA) files and any other audit files; maintains unit documents (e.g., Unit Plan, House Meeting Binder, and Signed Post Orders); maintains DYS approved Youth Management Systems; produces typed notes or dictation to provide memos, correspondence, and monthly reports to appropriate parties.
• Provides clerical support (e.g., answers telephone, responds to inquiries and/or transfers calls to appropriate staff, makes copies); screens, sorts, and routes mail and correspondence for unit; orders and maintains inventory of office/unit supplies; maintains office machines and makes arrangements for repair services as needed (e.g., copier, printers); ensures all documents are scanned to Onbase, property sheet, certificate, etc.
• Copies and distributes meeting minutes; attends and participates in workshops, seminars, lectures, and trainings; prepares for unit meetings (e.g., creates agenda, gathers relevant materials, sends invites, sets up meeting space, distributes pre-meeting information, records and distributes minutes, tracks actions items); performs other duties as assigned.

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills:

Administrative Support/Services

Organization

Youth Services - Circleville Juvenile Correctional Facility

Agency Contact Name and Information

Cally Gilliland, [e-mail]

Work Location

Circleville Juvenile Correctn

Primary Location

United States of America-OHIO-Pickaway County-Circleville

Compensation

$22.59 - $26.54

Schedule

Full-time

Work Hours

8 am - 4 pm / 12 pm - 8 pm

Classified Indicator

Classified

Union

OCSEA

Technical Skills

Juvenile Corrections

Professional Skills

Attention to Detail, Problem Solving, Written Communication

Agency Overview

JOIN OUR TEAM! CHANGE LIVES WHILE BUILDING YOUR CAREER!

We are transforming and saving lives at DYS!

A safer Ohio: one youth, one family and one community at a time.

About Us…

Our mission at the Ohio Department of Youth Services (DYS) is to improve Ohio's future by habilitating youth and empowering families and communities. We believe that all youth will be given an opportunity to live up to their greatest potential and staff are our greatest resource.

DYS is the juvenile corrections system for the state of Ohio. DYS is statutorily mandated to confine felony offenders, ages 10-21, who have been adjudicated and committed by one of Ohio's 88 county juvenile courts. During their stay with DYS, youth are engaged in programming that is designed to address their criminological and behavioral needs. DYS reaches thousands of youth in facilities and those on parole.

Our Guiding Principles

• Demonstrate staff are our greatest resource
• Treat everyone with respect
• Cultivate a trauma responsive environment for staff and youth to thrive
• Provide the best support and services for youth and families
• Advance our culture of inclusion through understanding and appreciating staff and youth differences
• Commit to and encourage collaboration and continuous improvement to produce better outcomes for those we serve
• Celebrate collective successes and support one another through opportunities to improve

To learn more about DYS, please visit our website by clicking here.