Administrative Professional 1

State of Ohio; Circleville (OH); On-site; USD 31,000 - 37,000; Full time

Job summary

The Ohio Department of Youth Services in Circleville is seeking an Administrative Professional 1 to oversee facility functions and mentor youth in our care. The role requires strong office skills and a passion to habilitate youth.

As a full-time Administrative Professional 1, you will provide secretarial support, manage youth files, handle daily administrative tasks, and ensure proper documentation and scanning of records, supporting a structured, trauma-informed environment.

Qualifications

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• For positions requiring technical terminology, 6 mos. trg. or 6 mos. exp. in relevant terminology.
• Job Skills: Administrative Support/Services

Responsibilities

• Provide secretarial assistance to assigned unit: drafts, responses, data, schedules, reports, and confidential youth files.
• Provide clerical support: call handling, mail, supplies, scanning documents to Onbase and related systems.
• Attend meetings, prepare agendas, distribute minutes, and track actions.

Skills

Administrative Support/Services

Juvenile Corrections

Attention to Detail

Problem Solving

Written Communication

Job description

Organization

Agency Contact Name and Information : Cally Gilliland, [e-mail]

Work Location

Circleville Juvenile Correctn 640 Island Road Circleville 43113

Primary Location

United States of America-OHIO-Pickaway County-Circleville

Compensation : $22.59 - $26.54

Schedule

Full-time

Union : OCSEA

Primary Job Skill

Administrative Support/Services

Technical Skills : Juvenile Corrections

Professional Skills : Attention to Detail, Problem Solving, Written Communication

Agency Overview

JOIN OUR TEAM! CHANGE LIVES WHILE BUILDING YOUR CAREER!

We are transforming and saving lives at DYS!

A safer Ohio: one youth, one family and one community at a time.

About Us…

Our mission at the Ohio Department of Youth Services (DYS) is to improve Ohio's future by habilitating youth and empowering families and communities. We believe that all youth will be given an opportunity to live up to their greatest potential and staff are our greatest resource.

DYS is the juvenile corrections system for the state of Ohio. DYS is statutorily mandated to confine felony offenders, ages 10-21, who have been adjudicated and committed by one of Ohio's 88 county juvenile courts. During their stay with DYS, youth are engaged in programming that is designed to address their criminological and behavioral needs. DYS reaches thousands of youth in facilities and those on parole.

Our Guiding Principles…

• Demonstrate staff are our greatest resource


• Treat everyone with respect


• Cultivate a trauma responsive environment for staff and youth to thrive


• Provide the best support and services for youth and families


• Advance our culture of inclusion through understanding and appreciating staff and youth differences


• Commit to and encourage collaboration and continuous improvement to produce better outcomes for those we serve


• Celebrate collective successes and support one another through opportunities to improve

To learn more about DYS, please visit our website by clicking here.

Job Description

DYS is seeking aAdministrative Professional 1 to join our diverse team! This person will oversee facility functions while providing valuable mentorship, experience, and knowledge to the youth in our care. The ideal candidate will be a strong leader with a solid background and a passion to habilitate youth.

Specifically, theAdministrative Professional 1 will:

• Provide secretarial assistance to assigned unit by performing routine administrative tasks (e.g., drafts correspondence, researches responses to inquiries, compiles data, coordinates daily workflow of office); prepares reports, schedules, spreadsheets, and documents ; proofreads and makes corrections to all prepared documents; maintains all youth files and other confidential documents as required by policy; assists in providing documentation and maintenance of American Correctional Association (ACA) files and any other audit files; maintains unit documents (e.g., Unit Plan, House Meeting Binder, and Signed Post Orders); maintainsDYS approved Youth ManagementSystems; produces typed notes or dictation to provide memos, correspondence, and monthly reports to appropriate parties.




• Provides clerical support (e.g., answers telephone, responds to inquiries and/or transfers calls to appropriate staff, makes copies); screens, sorts, and routes mail and correspondence for unit; orders and maintains inventory of office/unit supplies; maintains office machines and makes arrangements for repair services as needed (e.g., copier, printers); ensures all documents are scanned to Onbase, property sheet, certificate, etc.




• Copies and distributes meeting minutes; attends and participates in workshops, seminars, lectures, and trainings; prepares for unit meetings (e.g., creates agenda, gathers relevant materials, sends invites, sets up meeting space, distributes pre-meeting information, records and distributes minutes, tracks actions items); performs other duties as assigned.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage


• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period


• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year


• Childbirth, Adoption, and Foster Care leave


• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)


• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) &Optional Deferred Compensation ( Ohio Deferred Compensation )

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services

Supplemental Information

The final candidate selected for this position will be required to undergo a pre-employment drug screening and criminal background check that includes results from BCI & FBI, Public Safety, and State of Ohio Taxation. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

All new candidates hired to the Department of Youth Services must partake in paid, mandatory 4 weeks of training. Week 1 is held at CJCF, weeks 2 through 4 are held in Orient, Ohio, 10-hour training days, Monday through Thursday.

DYS is a "qualifying employer" for the purposes of the federal Public Service Loan Forgiveness (PSLF) program.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.