Administrative Professional

Ulland Brothers Inc.; Virginia (MN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Fully paid health insurance

Employer-funded retirement contributions

Supportive work environment

Job summary

A regional civil contractor is seeking a full-time Administrative Professional to support office operations in Virginia, MN. The role involves providing administrative and compliance support, managing office supplies, and assisting with HR functions. Qualifications include an associate degree or relevant experience, proficiency in Microsoft Office, and strong organizational skills. The company offers competitive pay, fully paid health insurance, and employer-funded retirement contributions.

Qualifications

• Associate degree in a related field or equivalent experience.
• Proficiency in Microsoft Excel, Word, and office management software.
• Strong organizational skills with the ability to multitask.

Responsibilities

• Support daily office operations and accounting functions.
• Prepare compliance reports and assist with hiring.
• Greet visitors and maintain a professional office environment.

Skills

Proficiency in Microsoft Excel

Effective communication skills

Strong organizational skills

Detail oriented

Resourceful

Education

Associate degree in Accounting, Business, or related field

Tools

Office management software

Accounting software

Job description

Ulland Brothers, Inc. is a Civil/Highway-Heavy contractor specializing in aggregates and site development, with offices in Carlton, Virginia, and Albert Lea, Minnesota. As an employee-owned company, we offer competitive compensation and exceptional benefits, including fully paid health insurance premiums for employees and their families and generous employer-funded retirement contributions.

We are currently seeking a full-time Administrative Professional to join our Virginia, MN office. This role provides essential administrative, accounting, and compliance support to both office and field operations.

Position Summary

The Administrative Professional supports daily office operations, accounting functions, compliance reporting, and human resource processes. This individual plays a key role in maintaining organization, efficiency, and professionalism throughout the office.

Key Responsibilities

Front Office and Administrative Support

• Greet and direct visitors in a professional manner
• Answer and route incoming phone calls and communications
• Open, sort, and distribute mail
• Order and maintain office and shop supplies
• Provide general administrative support to office and field staff
• Plan and coordinate company meetings, gatherings, and special events

Compliance and HR Support

• Prepare compliance reports including EEO, Workforce, Equal Pay, Human Rights, and related reports
• Assist with hiring and onboarding of new employees
• Maintain employee files and contact information
• Maintain DOT driver qualification files and vehicle logs
• Ensure proper reporting of workers compensation and vehicle or property claims
• Follow up on subcontracts, certificates of insurance, and related documentation
• Perform additional duties and ongoing training as assigned

Qualifications

• Associate degree in Accounting, Business, or related administrative field, or related accounting or administrative experience preferred. Equivalent experience will be considered.
• Proficiency in Microsoft Excel, Word, and office management or accounting software
• Strong organizational skills with the ability to multitask and meet deadlines
• Effective communication skills across all levels of the organization
• Resourceful, detail oriented, and proactive
• Ability to prioritize tasks and suggest process improvements
• Professional demeanor and positive attitude

Physical Requirements

• Requires sitting, standing, bending, and reaching
• Manual dexterity to operate standard office equipment
• Normal range of hearing and vision

Why Ulland Brothers?

• Employee-owned company
• Fully paid health insurance for employees and their families
• Employer-funded retirement contributions
• Stable, long-standing company with strong regional presence
• Supportive and team-oriented work environment

Ulland Brothers is an Equal Opportunity Employer. Employment decisions are based on merit and business needs, without regard to race, color, creed, religion, national origin, sex, marital status, disability, public assistance status, sexual orientation, gender identity, age, veteran status, or any other protected characteristic under applicable law.

Equal Opportunity Employer, including disabled and veterans.