Administrative Professional

Kayne Anderson Capital Advisors; Boca Raton (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading real estate investment firm seeks an Administrative Professional to support daily operations in Boca Raton, FL. The role involves managing administrative tasks, supporting executives, and covering the reception as needed. Ideal candidates possess strong organizational skills and a professional demeanor, with at least 2 years of office experience. Competitive benefits and a dynamic work environment await the right candidate.

Benefits

Competitive medical, dental, and vision insurance

Flexible spending accounts

Accident and Critical Illness insurance

Long Term Disability insurance

Competitive 401(k) benefits

Pet healthcare savings program

WellHub - corporate wellness platform

$10,000 lifetime reimbursement for family forming services

Rocket Lawyer legal benefits

Parental leave

Qualifications

• 2+ years of office experience required.
• Basic knowledge of Microsoft applications.
• Capability to manage multiple projects.

Responsibilities

• Provide backup coverage for the Receptionist.
• Conduct monthly data entry for billing systems.
• Assist with administrative needs for team meetings.

Skills

Organizational skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Attention to detail

Work ethic

Job description

Title: Administrative Professional

Location: Boca Raton, FL – In office 5 days per week

About Kayne Anderson:

Kayne Anderson Real Estate is a leading real estate investment firm, managing approximately $17 billion in assets (as of 1/1/2025) across opportunistic equity, core equity, and real estate debt, with sector expertise in medical office, seniors housing, off-campus student housing, multifamily housing, and self-storage. Kayne Anderson Real Estate is part of Kayne Anderson, a $37 billion alternative investment management firm with more than 40 years of experience in the real estate, credit, infrastructure, and energy sectors.

With more than 110 professionals, Kayne Anderson Real Estate has consistently demonstrated its ability to bring more to an opportunity than equity capital, enhancing a project’s overall performance and quality by incorporating best practices and effective alternatives in the design, construction, documentation, financing, and operation of investments. The firm’s entrepreneurial spirit and resilient culture, combined with a reputation for quick response, firm commitment, and timely execution, has solidified Kayne Anderson Real Estate’s reputation and resulted in strong relationships with developers, owners, operators, financing sources, and other intermediaries.

General Position Responsibilities:

• Back up coverage for the Receptionist to include coverage on days off, lunch and assist as needed with set up for internal/external meetings
• Monthly data entry for billing system
• Assist with administrative needs of team meetings and events
• Concur expense management for designated Executives
• Ad-hoc projects and support for Executive Administrators and teams as needed

• Positive and professional demeanor
• Basic knowledge of the Microsoft suite of applications – Word, Excel, Outlook
• Strong organizational skills
• Willingness to work in an independent setting and team environment depending on project
• Strong work ethic, ability to manage multiple projects, and a high level of attention to detail
• 2+ years of office experience required

• Competitive medical, dental, and vision insurance
• Flexible spending accounts (dependent care, healthcare, limited purpose FSA)
• Accident and Critical Illness insurance
• Long Term Disability insurance
• Competitive 401(k) benefits
• Pet healthcare savings program
• Member’s Only Healthcare - healthcare navigation
• WellHub - corporate wellness platform
• $10,000 lifetime reimbursement for family forming services (e.g. IVF, adoption, surrogacy)
• Rocket Lawyer legal benefits
• Reimbursement of professional society memberships and exam fees
• Up to $10,000 matching annually for contributions to qualified non-for-profit organizations
• Parental leave

Employment with the company is contingent on the applicant being able to provide proof of eligibility to work in the United States at the time of hire.

Equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.