Administrative Practice Coordinator

Michael Page; New York (NY); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health, dental, vision

401k with match

35 hour work week

Job summary

MPI, a top Am Law 100 firm, is seeking an Administrative Practice Coordinator in its New York City Midtown office. The role supports attorneys by managing administrative tasks, coordinating travel, and assisting with business development and marketing efforts, ensuring exceptional client service.

The ideal candidate has 2+ years in a legal environment, strong organizational and multitasking skills, and the flexibility to work later hour shifts.

Qualifications

• 2+ years in a legal environment; paralegal experience preferred but not required.
• Strong organizational and multitasking skills; able to work under time pressure.
• Flexibility to work later hour shifts (12:00PM-8:00PM or 2:00PM-10:00PM).
• Ability to work overtime hours as needed.
• Excellent written and verbal communication abilities.
• Proficiency with office software and tools, including Microsoft Office Suite.
• Attention to detail and proactive problem-solving.

Responsibilities

• Coordinate travel and manage calendaring/scheduling requests.
• Enter attorney's time, expense reports and assist with vendor invoices.
• Organize and maintain legal documents and records.
• Triage high-volume inboxes and flag time-sensitive emails for Partners.
• Assist with drafting and editing correspondence and legal documents.
• Support billing with budgets, status reports and related communications.
• Assist in planning and coordinating team meetings and events.

Skills

Strong organizational and multitasking

Late shift flexibility

Overtime willingness

Written and verbal communication

MS Office Suite proficiency

Attention to detail

Tools

Microsoft Office Suite

Job description

The Administrative Practice Coordinator will support attorneys by managing administrative tasks, coordinating travel arrangements, supporting business development and marketing efforts and executing other complex tasks and projects. The Administrative Practice Coordinator collaborates closely with the practice group partners along with other Firm departments and business services professionals to ensure exceptional client service to ensure coverage later into the evening.

This top ranked Am Law 100 has over 50 practice areas and offices in 21 major hubs around the world. This role is hybrid in the NYC office, based in Midtown Manhattan.

Description

• Performs various complex assignments under time-sensitive deadlines, such as coordinating travel (including visa and passport materials) and managing calendaring and scheduling requests.
• Enter attorney's time, expense reports and assit with paying vendor invoices.
• Organize and maintain legal documents and records.
• Triage high-volume inboxes - flagging time sensitive emails that require attention and providing Partner's with list of items that need to be actioned.
• Assist with drafting and editing correspondence and legal documents.
• Support the billing team with budget requets, status reports, and other billing related communications.
• Support in planning and coordinating team meetings and events.

Profile

A successful Administrative Practice Coordinator should have:

• 2+ years of experience working in a legal environment, paralegal experience preferred but not required
• Strong organizational and multitasking skills and ability to perform under time-sensitive, high pressure situations.
• Flexibility to work later hour shifts (12:00PM-8:00PM or 2:00PM-10:00PM)
• Ability to work overtime hours as needed.
• Excellent written and verbal communication abilities.
• Proficiency with office software and tools, including Microsoft Office Suite.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work effectively in a busy environment.

Job Offer

• Annual salary ranging from $85,000 to $105,000 with strong overtime potential with 1.5 hourly rate compensation for overtime hours.
• Comprehensive benefits package including health, dental, vision, and 401k with a match.
• Generous PTO time and 35 hour work week.
• Later day schedule, perfect for candidate seeking more flexibility during the day.

Interested in joining a top ranked global law firm?

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.