Administrative Planner

Hedy Holmes Staffing; Stockton (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

Hedy Holmes Staffing is seeking an Administrative Planner in Stockton, CA. The role supports production planning, work order management, inventory tracking, and daily manufacturing operations. You will create and monitor work orders, coordinate production schedules, and ensure documentation accuracy.

2–5 years' MRP/ERP experience in manufacturing is preferred. Strong organizational and communication skills are essential to manage multiple priorities and collaborate with production, inventory,

Qualifications

• 2–5 years of experience using MRP/ERP systems in a manufacturing environment.
• Strong understanding of production workflows and work order management.
• Proficiency with Microsoft Office and basic data entry in ERP systems.
• Excellent organizational and time-management skills.

Responsibilities

• Create, monitor, update, and maintain production work orders using MRP/ERP systems.
• Track work orders from initial material preparation through production and completion.
• Monitor production schedules and follow up on outstanding work orders to ensure timely completion.
• Coordinate with manufacturing and production teams to maintain accurate production schedules.
• Review work order information for accuracy, completeness, and consistency with production requirements.
• Monitor material availability and communicate shortages or replacement needs.
• Track WIP and provide updates regarding production status and inventory levels.
• Communicate with internal departments to resolve scheduling and material issues.
• Generate and process shipping documents using MRP systems.
• Monitor inventory levels and maintain accurate material records.
• Assist with tracking material usage and inventory adjustments.
• Maintain records of work orders, production activities, inventory transactions, and shipping documentation.
• Prepare production reports and administrative documentation as needed.
• Follow up with production personnel regarding pending orders and deadlines.
• Coordinate with inventory, shipping, purchasing, and manufacturing departments to support workflow.
• Utilize Excel, Word, Outlook, and MRP/ERP software to manage information.

Skills

MRP/ERP systems

Inventory management

Production planning

Organizational skills

Time management

Communication

Education

High school diploma or equivalent

Tools

Excel

Word

Outlook

Job description

Position: Administrative Planner Pay Rate: $23.00/hour Location: Stockton, CA Schedule: Monday-Friday | 7:00 AM-3:30 PM

Position Summary

We are seeking a highly organized, dependable, and detail-oriented Administrative Planner to support production planning, work order management, inventory tracking, and daily manufacturing operations. This position is responsible for creating and monitoring work orders, coordinating production schedules, tracking material availability, and ensuring accurate documentation throughout the manufacturing process. The ideal candidate has 2-5 years of experience working with MRP/ERP systems in a manufacturing environment, strong organizational and communication skills, and the ability to manage multiple priorities. This role requires close coordination with production, inventory, shipping, and other internal departments to maintain efficient operations and meet production deadlines.

Duties and Responsibilities

• Create, monitor, update, and maintain production work orders using MRP/ERP systems.
• Track work orders from initial material preparation through production and completion.
• Monitor production schedules and follow up on outstanding work orders to ensure timely completion.
• Coordinate with manufacturing and production teams to maintain accurate production schedules.
• Review work order information for accuracy, completeness, and consistency with production requirements.
• Monitor material availability and communicate shortages, replacement needs, or potential supply concerns.
• Track work-in-progress (WIP) and provide updates regarding production status, inventory levels, and potential delays.
• Communicate with internal departments to identify and resolve scheduling, material, and production-related issues.
• Generate and process shipping documents using MRP systems.
• Monitor inventory levels and maintain accurate material and inventory records.
• Assist with tracking material usage, production requirements, and inventory adjustments.
• Maintain accurate records of work orders, production activities, inventory transactions, and shipping documentation.
• Prepare production reports, spreadsheets, and administrative documentation as needed.
• Follow up with production personnel regarding pending orders, material requirements, and completion timelines.
• Assist with identifying discrepancies in work orders, inventory records, and production documentation.
• Coordinate with inventory, shipping, purchasing, and manufacturing departments to support efficient workflow.
• Utilize Microsoft Excel, Word, Outlook, and MRP/ERP software to manage information and communicate updates.
• Support continuous improvement efforts related to production planning, work order accuracy, and operational efficiency.
• Perform general administrative, reporting, and production coordination duties as assigned.

Required Qualifications

• High school diploma or equivalent required.
• 2-5 years of experience using MRP/ERP systems in a manufacturing environment.
• Strong understanding of manufacturing processes, production workflows, and work order management.
• Knowledge of inventory management, material availability, and supply chain operations.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Experience entering, reviewing, and maintaining accurate information in computer-based systems.
• Excellent organizational and time-management skills.
• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Ability to coordinate effectively with production, shipping, inventory, and other departments.
• Strong analytical, troubleshooting, and problem-solving abilities.Ability to manage multiple work orders, priorities, and deadlines.
• Ability to work independently while collaborating effectively with manufacturing teams.
• Dependable, professional, and comfortable working in a fast-paced production environment.

Preferred Qualifications

• Previous experience in production planning, materials planning, or manufacturing administration.
• Experience tracking work-in-progress (WIP), production schedules, and inventory transactions.
• Familiarity with generating shipping documentation through MRP/ERP systems.
• Experience coordinating material requirements and resolving production scheduling discrepancies.
• Understanding of manufacturing supply chain processes and inventory control procedures.