Administrative & Personal Assistant

Lema AI; New York (NY); On-site; USD 35,000 - 50,000; Part time

Benefits offered by this job

Employee Stock options grant

Unlimited PTO

401k

Job summary

Lema AI in New York, NY is seeking a proactive Administrative & Personal Assistant in a part-time role to support our growing US team. You will manage day-to-day operations, schedules, office tasks, and assist with various projects in a fast-paced startup.

The ideal candidate has up to 2 years of administrative experience, excellent organization, strong communication, and is comfortable with Google Workspace and Slack. Must be able to work from our NYC office one day per week.

Qualifications

• Up to 2 years of experience in Administrative/Executive/Personal Assistant roles.
• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Self-starter with a proactive, hands-on attitude.
• Comfortable using Google Workspace and Slack.
• Available to work part-time and in NYC office one day per week.

Responsibilities

• Coordinate day-to-day office operations.
• Manage supplies, vendors, and deliveries.
• Arrange team lunches, events, and activities.
• Support travel arrangements and expense coordination.
• Assist with interview scheduling and admin tasks.
• Manage the CEO's calendar and meetings.
• Assist with personal admin tasks as needed.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Google Workspace

Slack

Proactive

Self-starter

Attention to detail

Written and verbal communication

Tools

Google Workspace

Slack

Job description

Administrative & Personal Assistant (Part-Time)

Lema AI is a fast-growing, venture-backed B2B SaaS company on a mission to ensure modern businesses never fail because of a third‑party incident. We’re reimagining the stagnant Third‑Party Risk Management (TPRM) and cyber resilience space by moving companies from reactive compliance to proactive, real‑time risk prevention powered by advanced AI.

Already trusted by industry‑leading enterprises, Lema is entering a phase of hypergrowth. We’re tripling our team as we build a category‑defining platform, guided by a culture of radical ownership, transparency, and fast, cross‑functional execution. If you thrive in high‑context, high‑impact environments, you’ll feel at home here.

We’re looking for a proactive and highly organized Administrative & Executive Assistant to support our growing US team. In this part‑time role, you’ll help keep day‑to‑day operations running smoothly by managing administrative tasks, coordinating schedules, supporting office operations, and assisting with a variety of projects. This is a great opportunity for someone early in their career who enjoys working in a fast‑paced startup environment and thrives on being the person who keeps everything on track.

What You’ll Do

• Coordinate day‑to‑day office operations.
• Manage office supplies, vendors, and deliveries.
• Organize team lunches, events, and employee activities.
• Support travel arrangements and expense coordination.
• Assist with interview scheduling and general administrative tasks.
• Manage the CEO's calendar and schedule meetings.
• Assist with personal administrative tasks and day‑to‑day support as needed.

Requirements

What You Bring

• Up to 2 years of experience in an Administrative Assistant, Executive Assistant, Personal Assistant, or similar role.
• Excellent organizational and time management skills.
• Strong attention to detail and ability to multitask.
• Self‑starter with a proactive, hands‑on attitude.
• Strong written and verbal communication skills.
• Comfortable using Google Workspace and Slack.
• Available to work part‑time.
• Able to work from our NYC office one day per week.

Why Join Lema AI

• Impact: Build a category‑defining platform that safeguards how modern businesses operate.
• Ownership: Join a culture that gives you full context, autonomy, and trust to drive outcomes.
• Velocity: Work with exceptional peers in a high‑energy, low‑bureaucracy environment.
• Growth: Shape a company that’s scaling rapidly, backed by Tier 1 investors and visionary customers.
• Salary range: $35,000–$50,000 (based on experience)
• Employee Stock options grant
• Unlimited PTO
• 401k