Administrative & Payroll Coordinator

University of Oklahoma; Norman (OK); On-site; USD 23,000 - 32,000; Full time

Job summary

University of Oklahoma is seeking an experienced administrative professional to support a department head and manager. The role encompasses file maintenance, scheduling, budgeting assistance, and coordinating Endocrinology Grand Rounds.

Responsibilities include payroll coordination, travel reimbursements, invoicing, and day-to-day office tasks. The position emphasizes strong organizational skills, independent work, and the ability to multitask in a busy academic environment.

Qualifications

• Advanced knowledge of office procedures.
• Office management and customer service skills.
• Advanced knowledge of Microsoft Office Suite (Outlook, Excel, Word).
• Excellent interpersonal skills.
• Ability to work independently and as a team player.

Responsibilities

• Process and pay office and laboratory invoices using Peoplesoft.
• Utilize the P-card to make authorized departmental purchases.
• Enter and reconcile P-card transactions in Peoplesoft.
• Submit invoice payments and P-card reconciliations for review.
• Prepare and submit monthly reconciliations and supporting documentation.
• Process faculty and fellow travel reimbursements and out-of-pocket reimbursements.
• Monitor funding for fellows and maintain funding-tracking spreadsheets.
• Provide administrative coordination for Endocrinology Grand Rounds.
• Coordinate communications with speakers and participants.
• Send Zoom invitations for meetings.
• Maintain Endo Grand Rounds schedule and update as needed.
• Send follow-up communications to speakers.

Skills

Office procedures

Office management

Customer service

MS Office

Communication

Team player

Education

HS Diploma or GED

1 year office experience

Tools

Peoplesoft

P-card

Job description

University of Oklahoma is seeking an experienced administrative professional to support a department head and manager. The role encompasses file maintenance, scheduling, budgeting assistance, and coordinating Endocrinology Grand Rounds.

Responsibilities include payroll coordination, travel reimbursements, invoicing, and day-to-day office tasks. The position emphasizes strong organizational skills, independent work, and the ability to multitask in a busy academic environment.