Administrative Operations & Workforce Leader

Inter-Con Security Systems, Inc; Minneapolis (MN); On-site; USD 70,000 - 95,000; Full time

Job summary

Inter-Con Security Systems, Inc. in Minneapolis, MN, seeks an Administrative Manager to support a large transit security operation. You will lead contract management, workforce administration, and reporting, coordinating with Operations, Recruiting, Finance, Scheduling, and Client Services.

The ideal candidate has a Bachelor's degree and 3+ years in admin/ops, with strong Excel and data analytics skills. This role requires meticulous organization and the ability to manage multiple priorities in

Qualifications

• Bachelor's degree in Business Administration, Management, Human Resources, or a related field preferred; equivalent experience may be considered.
• Minimum three (3) years of experience in administration, office management, workforce administration, operations support, or a related field.
• Experience supporting high-volume operations and large employee populations.
• Strong proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Demonstrated experience with reporting, documentation management, and administrative systems.
• Strong organizational skills with the ability to manage competing priorities and deadlines.

Responsibilities

• Provide administrative leadership for contract management and field operations.
• Prepare reports, correspondence, spreadsheets, presentations, and special projects as required.
• Maintain personnel records, operational documentation, and administrative files.
• Monitor employee status reports and workforce activity to ensure data accuracy.
• Respond promptly and professionally to calls, emails, and administrative inquiries.
• Support workforce administration activities, including employee status tracking and reporting.
• Partner with recruiting teams to support staffing initiatives and workforce planning efforts.
• Track flex officer utilization and assist with re-recruiting and staffing coordination efforts.
• Monitor workforce activity and assist leadership with staffing-related reporting and documentation.
• Support payroll, billing and financial reporting activities.
• Coordinate compliance tracking and systems administration tasks.
• Generate recurring and ad hoc reports to support leadership decision-making.
• Maintain large volumes of workforce and operational data with accuracy.
• Serve as a liaison between departments and support contract leadership.
• Contribute to process improvements and administrative projects.

Skills

Organizational skills

Attention to detail

Data analysis

Communication skills

Stakeholder management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Excel

Word

Outlook

PowerPoint

Job description

Inter-Con Security Systems, Inc. in Minneapolis, MN, seeks an Administrative Manager to support a large transit security operation. You will lead contract management, workforce administration, and reporting, coordinating with Operations, Recruiting, Finance, Scheduling, and Client Services.

The ideal candidate has a Bachelor's degree and 3+ years in admin/ops, with strong Excel and data analytics skills. This role requires meticulous organization and the ability to manage multiple priorities in