Administrative & Operations Support Specialist

Phase2 Technology; Auburn (IL); On-site; USD 23,000 - 36,000; Full time

Job summary

Prairieland FS is seeking an Administrative Support Specialist to provide customer service, marketing and administrative support for the location manager, ensuring efficient office operations. You will handle payments, data entry, invoicing, inventory management and meeting preparation while maintaining accurate records and providing timely communications.

The role emphasizes strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Qualifications

• High school diploma required; associate's or bachelor's degree preferred.
• Proven experience in an administrative or support role, preferably within the agricultural sector.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Process payments and reconcile daily deposits with sales reports.
• Record billing transactions in accounting systems and ensure accuracy.
• Compile data and generate invoices from purchase orders and related documents.
• Enter and update information in databases and spreadsheets.
• Maintain current price lists and accurate records.
• Manage inventory counts and document movements.

Skills

Customer service

Communication

Attention to detail

Organizational skills

Teamwork

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

MS Office Suite

Job description

Prairieland FS is seeking an Administrative Support Specialist to provide customer service, marketing and administrative support for the location manager, ensuring efficient office operations. You will handle payments, data entry, invoicing, inventory management and meeting preparation while maintaining accurate records and providing timely communications.

The role emphasizes strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.