Administrative Support Specialist

Prairieland FS, Inc.; Auburn (IL); On-site; USD 24,000 - 33,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

401K Matching

Pension company-funded plan

FSA & HSA

Job summary

Prairieland FS, Inc. is seeking an Administrative Support Specialist to assist the operations team with scheduling, reporting, and documentation. You will manage calendars, prepare agronomic materials, and ensure accurate data entry across databases.

The role requires a high school diploma (associate degree preferred) and proficiency with MS Office. A driver’s license and ability to work with teams are essential in this on-site position in the Auburn area.

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred in agriculture, agronomy, business administration, or related field.
• Valid driver’s license and satisfactory driving record required.
• Proven experience in an administrative/support role, preferably in agriculture.
• Proficiency with MS Office Suite (Excel, Word, PowerPoint).
• Strong organizational and time management skills with ability to manage multiple tasks.

Responsibilities

• Provide administrative support to the operations team, including scheduling appointments and calendar management.
• Prepare and distribute agronomic reports, presentations, and documentation.
• Perform data entry and maintain accuracy of agronomic databases and spreadsheets.
• Maintain agronomic records, including field data, soil tests, crop plans, and pesticide logs.
• Coordinate communications between operations, customers, suppliers, and stakeholders.

Skills

MS Office proficiency

Strong organizational skills

Excellent communication

Education

High school diploma

Associate degree or higher preferred in agriculture/related field

Tools

Excel

Word

PowerPoint

Job description

PAY RANGE: $17.50 to $24.00 / hour

Compensation Is Determined Based On Your Experience And Qualifications.

In addition to base pay, you may be eligible for overtime, commission, and performance-based increases and bonuses.

Prairieland FS, Inc. is a full-service agricultural and energy supplier dedicated to providing high-quality products and services to improve customer profitability.

We are committed to excellence and envision being the leading supplier of choice.

Prairieland FS, Inc. is seeking a motivated and detail-oriented Administrative Support Specialist to support our operations department. The ideal candidate will provide administrative and clerical support, assisting smooth department operations.

Key Responsibilities

• Provide administrative support to the operations team, including scheduling appointments, managing calendars, and organizing meetings.
• Assist in preparing and distributing agronomic reports, presentations, and documentation.
• Perform data entry and ensure the accuracy of agronomic databases and spreadsheets.
• Maintain and update agronomic records, including field data, soil tests, crop plans, and pesticide application logs.
• Coordinate communication between operations, customers, suppliers, and other stakeholders.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail related to operations activities.
• Assist with inventory management of agronomic supplies and materials.
• Support the preparation of proposals, contracts, and service agreements.
• Assist in the planning and execution of agronomic events, workshops, and field days.
• Provide general administrative support, including photocopying, scanning, and ordering office supplies.

Required Qualifications And Skills

• High school diploma or equivalent; an associate degree or higher in agriculture, agronomy, business administration, or a related field is preferred.
• Must have a valid driver's license and satisfactory driving record.
• Proven experience in an administrative or support role, preferably within the agricultural sector.
• Proficiency in MS Office Suite, especially Excel, Word, and PowerPoint.
• Strong organizational and time management skills, with the ability to manage multiple tasks and priorities.
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy in record-keeping and data entry.
• Ability to work independently and as part of a team.
• Familiarity with agronomic practices, terminology, and industry standards is a plus.
• High level of integrity and ability to handle confidential information.
• Provide Exceptional Customer Service

Total Rewards Package

• Insurance - Medical, Dental, and Vision
• Financial & Savings - 401K Matching, Pension Company-Funded, FSA & HSA
• Voluntary and Miscellaneous Benefits - Accident, Air Evac, Critical Illness, Hospital Indemnity, Identity Theft Protection, Life, Short/Long-Term Disability
• Vacation and More - Paid Time Off (PTO), Holiday, Uniform Program, Discounts, Teamwork, Advancements/Service, Retirement Recognition

Issue Date: 09/01/2025

Salary: $17.50 - $24.00 per hour