Administrative Operations Specialist (Per Diem)

City of New York; New York (NY); On-site; Full time

Job summary

The City of New York seeks an Administrative Operations Specialist (Per Diem) to support the Department of Transportation. The successful applicant will have strong organizational skills, manage resources efficiently, and enhance operational strategies. Offering full-time benefits including health and dental for those working 35 hours per week.

Benefits

Health and dental benefits for per diem employees.

Paid holidays for civil service list candidates.

Qualifications

• Minimum 3 years of progressively responsible clerical/administrative experience.
• One year of administrative supervisory experience required.
• High level of computer proficiency including Microsoft Office.

Responsibilities

• Oversee allocation and utilization of resources.
• Attend meetings with Deputy Counsel, taking notes and following up on action steps.
• Contribute to developing operational strategies.

Skills

Communication

Organization

Multi-tasking

Proficiency in Microsoft Office

Familiarity with SharePoint

Education

Baccalaureate degree from an accredited college

Associate degree or 60 semester credits

High school diploma or equivalent

Job description

Administrative Operations Specialist (Per Diem)

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TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST, OR BE ELIGIBLE UNDER THE 55A PROGRAM.

THIS PER DIEM POSITION IS FULL-TIME (35 HOURS PER WEEK) AND IS PAID AT AN HOURLY RATE. PER DIEM EMPLOYEES WHO WORK 35 HOURS PER WEEK RECEIVE HEALTH

AND DENTAL BENEFITS. LEAVE ACCRUAL RATES FOR ANNUAL AND SICK LEAVE IS BASED ON HOURS WORKED. CANDIDATE APPOINTED FROM THE CIVIL SERVICE LIST WILL

RECEIVE PAID HOLIDAYS IMMEDIATELY, CANDIDATE APPOINTED PROVISIONALLY WILL RECEIVE PAID HOLIDAYS AFTER 18 MONTHS OF FULL-TIME EMPLOYMENT.

The New York City Department of Transportation (DOT) provides for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and maintains and enhances the transportation infrastructure crucial to the economic vitality and quality of life of City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment.

The Litigation Services unit handles requests for Agency records and witness appearances in the defense of approximately 3,000 personal injury cases each year. The unit seeks a highly organized and self-motivated candidate with excellent communication skills to serve as Administrative Operations Specialist. This position will oversee the allocation and utilization of resources such as personnel, equipment, and inventory; contribute to the development of operational strategies; identify and resolve operational issues. In addition, the successful candidate will attend meetings with the Deputy Counsel and play an active role in taking notes, asking/answering questions, and planning/following up on action steps.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
  
  

Preferred Skills

Strong communication and writing skills high level of computer proficiency including Microsoft Office and familiarity with SharePoint. Highly organized and ability to multi-task preferred.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $36.16 – $55.26

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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