Administrative & Operations Specialist Miami

Banco Davivienda; Miami (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

Banco Davivienda International Miami is seeking an Administrative & Operations Specialist to manage office purchases, events, and vendor relationships while assisting bank operations such as card processing, account maintenance, batches, and wire transfers. The ideal candidate has an AA degree or equivalent, is fluent in Spanish and English, and brings 2–3 years of U.S.

banking regulatory exposure (CARD Act, OFAC, BSA, USA Patriot Act).

Qualifications

• Associate degree or equivalent required.
• Fluency in both Spanish and English (spoken, written, reading).
• 2–3 years of U.S. banking regulations experience (CARD Act, EFT, OFAC, BSA, USA Patriot Act) required.

Responsibilities

• Purchase office items and supplies; manage cleaning/vendor services.
• Coordinate cultural and wellness events and travel planning.
• Prepare and review expense reports (HR and general).
• Assist with bank operations tasks (card actions, account maintenance, batches, wire transfers, OFAC checks).
• Centralize documentation and coordinate vendor communications.
• Support management with ad hoc duties as assigned.

Skills

Bilingual Spanish/English

Self-motivated

Organizational skills

Autonomous worker

Education

AA degree or equivalent

Tools

G Suite

Job description

We invite you to be our next Administrative & Operations Specialist atDavivienda International Miami.

The Administrative & Operations Specialist is responsible for administrative and bank operations duties. The administrative duties are to manage the purchase of office items, cleaning supplies, planning and coordination of cultural and wellness events, cafeteria supplies, and other related purchases. The administrative duties also include serving as the point of contact for the third-party office cleaning services, office maintenance, and fumigation services. The bank operations duties are to assist with bank operations like Bank Cards Operations, Account Maintenance, create batches, wire transfers, OFAC clearing and other bank operations.

• Supply Purchasing: office items, cleaning items, cafeteria supplies, and other supplies.
• Cleaning services coordinator.
• General administrative purchases (including HR purchases).
• Administrative Expense Reports.
• HR and General Manager Expense reports.
• Planning and coordination of cultural and wellness events.
• Coordination of business travel plans and itineraries.
• Travel expense reports.
• Coordination of regional visits and corporate meetings: reservation of spaces (conference rooms), food (lunches/dinner), and other requirements as needed.
• Parking and CDP administration.
• Credit and debit card daily activity assistance.
• Assist with credit card application documentation to ensure accuracy.
• Batch processing.
• Assist with Safekeeping.
• Process and distribute EOM statements.
• Prepare envelopes for credit and debit cards and distribute.
• Centralize and Follow up all Data Pro Project or Incidents.
• Centralize and Follow up all ATM Projects or Incidents with the vendor.
• Manage our Harland Clarke account.
• Centralize all Official Bank Forms modifications.
• Other duties assigned by the management.

Qualifications:

• An Associate's degree (A.A) or equivalent from two year College or Technical School is required.
• Fluency in both Spanish and English (spoken, written, and reading comprehension).
• 2 to 3 years of experience of U.S. banking regulations like Credit Card Accountability Responsibility and Disclosure Act (CARD Act), Electronic Funds Transfer Act Regulation E, Office of Foreign Assets Control (OFAC) Regulations, Bank Secrecy Act (BSA), USA Patriot Act, amongst other state and federal regulatory requirements that compliance is mandatory.
• Self-motivated with the ability to work autonomously in a fast-paced environment.
• Effective organizational and prioritization skills.
• Knowledge in IA.
• Knowledge in G-suite tools.

Monday-Friday 8:30 AM -5:00 PM Onsite 100%

This role is based in Miami, United States.