Administrative Operations Specialist

JM Test Systems, Inc.; Odessa (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

HSA with employer contribution

PTO and company holidays

401(k) retirement plan with company 1:

Company-paid life insurance

Supplemental insurance policies

Training and development opportunities

Growth opportunities within JM Test

Job summary

JM Test Systems, Inc. in Odessa, TX is seeking an Administrative Operations Specialist to keep the details on track so the team can focus on serving customers.

You will support multiple departments, coordinate daily operations, and serve as the go-to contact for employees, customers, and vendors. You may manage schedules, records, orders, purchasing, invoicing, or service coordination as needs arise.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, operations, customer service, or office support experience.
• Clear written and verbal communication and a professional, customer-focused approach.

Responsibilities

• Keep daily operations on track by coordinating activities across assigned departments so tasks are completed accurately and on time.
• Support leaders and teams by managing emails, calls, and scheduling so leaders can focus on the business.
• Deliver responsive service as a trusted point of contact for employees, customers, and vendors.
• Keep information reliable by preparing and maintaining reports, records, and data across company systems.
• Assist with order processing, purchasing, invoicing, and service coordination as needs arise.
• Monitor workflows, suggest improvements, and help implement more efficient practices and company projects.

Skills

Organizational skills

Attention to detail

Communication skills

Independent & team work

Customer service

Education

High School Diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, Teams)

Job description

AboutJM Test Systems

JM Test Systems provides calibration, test and measurementequipment, and technical services across multiple business segments and servicelocations. We help customers in industrial, energy, manufacturing, and otherdemanding environments keep critical instruments accurate, compliant, and readyto perform.

JobSummary — The Opportunity

Our Odessa team depends on someone who keeps the details ontrack so everyone else can focus on serving customers. As our AdministrativeOperations Specialist, you'll be that person.

In this role, you will support multiple departments andleaders, coordinate daily operations, and serve as a go-to contact foret employees, customers, and vendors. One day you might be managing schedules andrecords; the next, helping with orders, purchasing, invoicing, or servicecoordination. Along the way, you'll have a real opportunity to spot better waysof working and help put them in place.

You'll thrive here if you enjoy variety, like solvingproblems, and take pride in getting the details right in a fast-pacedenvironment.

KeyResponsibilities & Outcomes

• Keepdaily operations on track. Coordinate activities across assigneddepartments so tasks are completed accurately and on time.
• Supportleaders and teams. Manage emails, calls, and scheduling so leaders can stayfocused on the business.
• Deliverresponsive service. Be a trusted point of contact for employees, customers,and vendors, providing quick, accurate answers.
• Keepinformation reliable. Prepare and maintain reports, records, and dataacross company systems so teams can trust what they find.
• Supportcore business processes. Assist with order processing, purchasing,invoicing, and service coordination as needs arise.
• Improvehow work gets done. Monitor workflows, suggest improvements, and helpimplement more efficient practices and company projects.

WhatYou Bring

• Required:High school diploma or equivalent and 2+ years of administrative,operations, customer service, or office support experience.
• Required:Strong organization and attention to detail, with the ability to manageshifting priorities.
• Required:Clear written and verbal communication and a professional, customer-focusedapproach.
• Required:Proficiency with Microsoft Office, including Outlook, Word, Excel, andTeams.
• Required:Dependable and self-motivated, comfortable working independently and aspart of a team.
• Preferred:Associate's or bachelor's degree, experience with ERP, CRM, or HRISsystems, or experience supporting multiple departments.

WhyJM Test Systems?

You'll see many parts of the business, work alongsidecollaborative teams, and have room to grow your skills and your career. Wevalue accountability, continuous improvement, and exceptional service, and yourideas for doing things better will be heard. If that sounds like you, applytoday.

Benefits

• Medical, dental, and vision insurance
• HSA with employer contribution
• Paid time off and company holidays
• 401(k) retirement plan with company matching
• Company-paid life insurance
• Supplemental insurance policies
• Training and development opportunities
• Opportunities for continued growth within JMTest Systems

EqualOpportunity Employer

JM Test Systems is an Equal Opportunity Employer. We arecommitted to providing equal employment opportunities to all applicants andemployees without regard to race, color, religion, sex, national origin, age,disability, genetic information, veteran status, or any other characteristicprotected by applicable federal, state, or local law.