Administrative Operations Specialist

Accelera; Milwaukee (WI); On-site; USD 40,000 - 56,000; Full time

Job summary

Accelera is seeking an Administrative Operations Specialist to serve as the central hub for our business operations, overseeing bookkeeping, payroll, vendor relations, and front-desk support. You will ensure fiscal accuracy and operational efficiency across financial workflows and ERP data management.

You will collaborate with multiple teams to maintain audit-ready records, streamline processes, and support sales operations through order tracking and logistics coordination in a manufacturing

Qualifications

• 2+ years of experience in full-charge bookkeeping or office management.
• Proficiency in double-entry accounting and financial reconciliation.
• Hands-on payroll administration and tax compliance.
• Advanced Excel skills for budgeting, reporting, and data analysis.
• Ability to negotiate pricing and manage vendor relationships.

Responsibilities

• Manage full-cycle accounts payable and receivable with invoicing and reconciliation.
• Process payroll and ensure tax deductions and reporting compliance.
• Maintain general ledger including journal entries and balance sheet reconciliations.
• Negotiate vendor contracts to drive cost-savings and procurement efficiency.
• Maintain ERP data integrity and ensure records are current.
• Provide front-desk support and handle visitor/callers professionally.
• Support sales operations by tracking orders and coordinating shipping logistics.
• Organize filing systems for audit readiness and compliance.

Skills

Full-charge bookkeeping

Double-entry accounting

Payroll administration

Excel advanced

Vendor management

Organization & multitasking

Tools

Epicor Kinetic

QuickBooks

Sage

ADP

Paychex

Worklio

Job description

As an Administrative Operations Specialist, you will serve as the central hub for our business operations, managing critical financial workflows and front-office efficiency. You will play a pivotal role in ensuring fiscal accuracy and operational excellence by overseeing bookkeeping, vendor relations, and administrative support.

About the Role

As an Administrative Operations Specialist, you will serve as the central hub for our business operations, managing critical financial workflows and front-office efficiency. You will play a pivotal role in ensuring fiscal accuracy and operational excellence by overseeing bookkeeping, vendor relations, and administrative support.

Responsibilities

• Manage full-cycle accounts payable and receivable, ensuring timely invoicing and reconciliation.
• Execute payroll processing and maintain compliance with tax deductions and reporting requirements.
• Perform monthly general ledger maintenance, including journal entries and balance sheet reconciliations.
• Drive cost-savings by negotiating vendor contracts and optimizing procurement of office supplies.
• Maintain data integrity within our ERP system, ensuring all financial records and orders are current.
• Act as the primary point of contact for visitors and callers, providing professional front-desk support.
• Support sales operations by tracking order statuses and coordinating shipping logistics.
• Organize and maintain comprehensive filing systems to ensure audit readiness and compliance.

Required Skills

• 2+ years of experience in full-charge bookkeeping or office management.
• Proficiency in double-entry accounting principles and financial reconciliation.
• Hands‑on experience with payroll administration and tax compliance.
• Advanced skills in Excel for budgeting, reporting, and data analysis.
• Proven ability to negotiate pricing and manage vendor relationships effectively.
• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced environment.

Preferred Skills

• Experience with ERP systems such as Epicor Kinetic, QuickBooks, or Sage.
• Familiarity with payroll platforms like ADP, Paychex, or Worklio.
• Experience working within a manufacturing or industrial office setting.
• Strong 10-key data entry skills with a high degree of accuracy.