Administrative Operations Specialist

U.S. Secret Service; Jacksonville (FL); On-site; USD 43,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Thrift Savings Plan

Job summary

U.S. Secret Service in the Office of Field Operations seeks an Administrative Operations Specialist to provide administrative support across financial, training, recruitment, evidence, and HR processes.

You will use automated systems to manage administrative functions and respond to inquiries. Applicants should be prepared to submit transcripts if education is required and understand that a Top Secret clearance is needed.

Qualifications

• Perform administrative support and implementation for financial/budget administration.
• Assist with training, inspections, recruitment, evidence, and inventory control.
• Manage records and human resources processes using various systems.

Responsibilities

• Provide administrative support and implementation for financial/budget administration.
• Train, inspect, recruit, manage evidence and inventory control.
• Review communications and prepare replies to inquiries; resolve administrative issues.

Skills

Administrative support

Budget administration

Record management

Human resources support

Job description

• Department: Department of Homeland Security

Joining the Secret Service, Office of Field Operations, will allow you to provide administrative operational support using a variety of processes, methods and techniques that support protective and investigative activities. For definitions of terms found in this announcement, please click here.

Key Responsibilities

The selectee will serve as an Administrative Operations Specialist in the Office of Field Operations. Typical work assignments include: Providing administrative support and implementation for financial/budget administration; training; inspections; recruitment; evidence, and inventory control; record management; and human resources management.

Utilizing a variety of automated systems, applications, and software tools sufficient to effectively manage the administration and implementation of administrative functions. Reviewing incoming communication and preparing replies to general inquiries and routine actions; responding to administrative issues and inquiries and resolving a variety of conflicts regarding administrative processes.

Requirements & Education

For positions with an education requirement, or if you are qualifying for a position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent. Unofficial transcripts will be accepted that includes your name, the name of the educational institution, course title(s), number of credits, grade, and date of completion. An official transcript will be required if you are selected.

DHS offers competitive salaries and an attractive benefits package, including health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include flexible work schedules; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers.

DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers and select 'Benefits.' Disabled veteran leave will be available to any federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.

Which agency is hiring for this position?

This position is with U.S. Secret Service, Department of Homeland Security.

What is the salary for this position?

The posted pay range is $43106 – $68549/yr.

What security clearance is required?

This position requires a Top Secret security clearance.

What is the application deadline?

Applications close on 2026-10-02.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.