Administrative Operations Leader

VISION HEALTHCARE LLC; Innsbrook (VA); On-site; USD 80,000 - 110,000; Full time

Job summary

Vision Healthcare, LLC seeks an Administrative Operations Manager to lead daily office activities, support scheduling, billing, and HR processes, and ensure regulatory compliance. This role requires coordinating across scheduling, clinical, billing, and HR teams, while guiding administrative staff and maintaining professional records.

The position emphasizes operational leadership, onboarding support, and performance monitoring to optimize agency efficiency and service delivery.

Qualifications

• Bachelor's degree in Healthcare Administration or related field.
• Minimum 5 years healthcare administrative or management experience.
• Experience with medical billing, insurance processes, and accounts receivable.
• Experience supervising administrative staff and coordinating office operations.
• Strong organizational, communication, and problem-solving abilities.
• Proficiency with Microsoft Office and ability to learn Paylocity, Alora, and other agency systems.
• Knowledge of HIPAA, confidentiality, and healthcare administrative compliance.

Responsibilities

• Oversee daily office operations and administrative workflows.
• Supervise assigned administrative personnel and delegate responsibilities.
• Coordinate communication between scheduling, clinical, billing, and HR departments.
• Prepare operational reports and updates for executive leadership.
• Collaborate with HR on recruitment, onboarding, and training.
• Monitor billing workflows and assist with revenue cycle improvements.
• Maintain compliant administrative records and support regulatory inspections.

Skills

Healthcare leadership

Staff supervision

Organizational skills

Communication

Problem-solving

Microsoft Office

HIPAA knowledge

Education

Bachelor's in Healthcare Admin

Master's in Healthcare Admin

Tools

Paylocity

Alora

Microsoft Office

Job description

Vision Healthcare, LLC seeks an Administrative Operations Manager to lead daily office activities, support scheduling, billing, and HR processes, and ensure regulatory compliance. This role requires coordinating across scheduling, clinical, billing, and HR teams, while guiding administrative staff and maintaining professional records.

The position emphasizes operational leadership, onboarding support, and performance monitoring to optimize agency efficiency and service delivery.