Administrative/Operations/IT

National Association For Latino Community Asset Builders; Durham (NC); On-site; USD 65,000 - 85,000; Full time

Job summary

Self-Help in Durham, NC seeks an Executive Assistant to the CEO to deliver high‑level administrative support and ensure confidential handling of sensitive information for the CEO and senior leadership team.

The role requires managing calendars, coordinating travel, preparing board materials, and supporting events with a strong emphasis on discretion, accuracy and timely execution.

Qualifications

• Associates Degree or equivalent experience.
• 7 years of increasingly responsible administrative support experience.
• Experience providing executive level support preferred.
• Strong commitment to mission and teamwork.

Responsibilities

• Provide executive level administrative support to CEO and senior leaders.
• Prepare and manage board packets and meeting logistics.
• Coordinate travel arrangements and expense reporting.
• Maintain confidential files and correspondence with discretion.
• Record minutes and distribute to participants; support meetings and events.

Skills

Executive support

Administrative coordination

Microsoft Office

Communication

Discretion/confidentiality

Calendar management

Travel arrangements

Education

Associate degree

Tools

Microsoft Office Suite

Excel

Job description

Job Function: Administrative/Operations/IT

Background

WHO We Are:

Self-Help started in 1980 with a focus on economic inequality especially in communities that have faced systemic barriers in building wealth. At the core of what Self-Help does is a drive to create and protect ownership and economic opportunity. In other words, we’re committed to economic justice! Economic Justice means that all communities have the basic infrastructure they need to thrive, from high-quality schools to grocery stores selling fresh foods resources that support opportunity at a neighborhood level regardless of demographics, income, or wealth. Since our founding, we’ve constantly sought to find new ways to pursue greater economic justice: from providing fair and affordable loans, to working with partners to demand that lawmakers change unjust policies.

Summary

The Executive Assistant to the CEO provides executive level administrative support to the CEO and other senior leaders of the organization. The Executive Assistant role involves work of a highly confidential nature where discretion is vital, use of good judgment in a variety of situations, and the ability to prioritize conflicting needs and priorities successfully.

Responsibilities

We are seeking an Executive Assistant to the CEO to join our Durham, NC team!

Complete a broad array of high-level administrative tasks for the CEO, Executive Team, and other team members including, but not limited to, such activities as:

• Compiling and delivering timely and accurate Board Packets for monthly Board Meetings.
• Ensure clear and timely communication with board members, receipt and distribution of reports, efficient preparation for meetings, and timely and accurate follow‑up.
• Managing the calendar of the CEO.
• Coordinating travel and confirming travel logistics.
• Completing and tracking expense reports.
• Conducting follow‑up needed from events.
• Composing correspondence based on verbal direction and/or based on knowledge of company policies or procedures.
• Reading and routing incoming mail; file correspondence and other records; maintain electronic as well as manual file systems.
• Responding to visitors or callers seeking access to the CEO or seeking organizational information, ascertain the nature of the query and direct them to the appropriate person for response and/or provide information when able.
• When appropriate, schedule appointments as requested.
• Prioritizing and resolving conflicting needs, proactively identifying potential solutions to anticipated conflicts and following through on all tasks to completion with minimal direction and within the appropriate deadlines.
• Handling all matters with the highest level of confidentiality and discretion.
• Provide support for the development and coordination of all materials to be utilized during general meetings, board meetings, and special events.
• Arrange catering, video, and conferencing needs for general meetings, board meetings, and special events.
• Record minutes of meetings and distribute to meeting participants, in a timely manner, as needed.

Requirements

WHAT You’ll NEED:

• Associates Degree or an equivalent relevant experience.
• 7 years of increasingly responsible administrative support experience.
• Experience providing executive level support preferred.
• Strong commitment to our mission – creating economic opportunity for traditionally underserved communities.
• Preference for working in organizations that place priority on teamwork and collaboration.
• Advanced problem‑solving skills and ability to resolve potential conflicts.
• Excellent interpersonal skills including the ability to interact with individuals at all levels.
• Excellent written and verbal communication skills.
• Ability to easily adapt to changing priorities and to effectively plan, organize and prioritize work, including the ability to identify and/or accelerate priorities, when needed.
• Knowledge of administrative and clerical procedures, managing files and records, designing forms, and other office procedures and terminology.
• Proficient with Microsoft Office suite, intermediate Excel skills, comfortable working with technology.
• Ability and willingness to work overtime, when needed.

Ability to demonstrate Self-Help’s Core Values:

• Mission Before Self
• Service With Excellence
• Embracing & Promoting Change
• Results Not Credit
• Diversity as a Strength
• Financial Sustainability for Mission Impact

Compensation and Benefits

Compensation: Competitive nonprofit compensation, based on experience, plus a generous benefits package. Compensation ranges for each position are based on local market rates and will be determined by geography, role, and experience.

Self-Help is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Company Disclaimer: Self-Help is committed to providing equal employment opportunities to all persons, regardless of race, religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression (including transgender status), age, sexual orientation, military and veteran status, class or family status.