Executive Assistant to the CEO

Habitat For Humanity Of Durham; Durham (NC); On-site; USD 50,000 - 75,000; Full time

Job summary

Habitat For Humanity Of Durham is looking for an Executive Assistant to the CEO to provide high-level administrative support. The ideal candidate should have 7 years of experience and a strong commitment to creating economic opportunities for underserved communities. Responsibilities include managing the CEO's calendar, preparing Board Packets, and ensuring clear communication with board members.

This position offers competitive nonprofit compensation and a generous benefits package, making it an attractive opportunity for dedicated professionals.

Qualifications

• 7 years of increasingly responsible administrative support experience.
• Experience providing executive level support preferred.
• Ability to adapt to changing priorities.

Responsibilities

• Provide executive level administrative support to the CEO.
• Compile and deliver timely and accurate Board Packets.
• Manage the calendar of the CEO and coordinate travel.
• Handle all matters with confidentiality and discretion.

Skills

Advanced problem-solving skills

Excellent written and verbal communication skills

Interpersonal skills

Proficient with Microsoft Office

Ability to prioritize and organize work

Education

Associate degree or equivalent relevant experience

Job description

Job Description:

WHO We Are:

Self-Help started in 1980 with a focus on economic inequality especially in communities that have faced systemic barriers in building wealth. At the core of what Self-Help does is a drive to create and protect ownership and economic opportunity. In other words, we’re committed to economic justice! Economic Justice means that all communities have the basic infrastructure they need to thrive, from high-quality schools to grocery stores selling fresh food resources that support opportunity at a neighborhood level regardless of demographics, income, or wealth. Since our founding, we’ve constantly sought to find new ways to pursue greater economic justice: from providing fair and affordable loans, to working with partners to demand that lawmakers change unjust policies.

We are seeking an Executive Assistant to the CEO to join our Durham, NC team!

The Executive Assistant to the CEO provides executive level administrative support to the CEO and other senior leaders of the organization. The Executive Assistant role involves work of a highly confidential nature where discretion is vital, use of good judgment in a variety of situations, and the ability to prioritize conflicting needs and priorities successfully.

WHAT YOU'LL DO:

• Complete a broad array of high-level administrative tasks for the CEO, Executive Team, and other team members including, but not limited to, such activities as:
• Compiling and delivering timely and accurate Board Packets for monthly Board Meetings.
• Ensure clear and timely communication with board members, receipt and distribution of reports, efficient preparation for meetings, and timely and accurate follow‑up.
• Managing the calendar of the CEO.
• Coordinating travel and confirming travel logistics.
• Completing and tracking expense reports.
• Conducting follow‑up needed from events.
• Composing correspondence based on verbal direction and/or on company policies or procedures.
• Reading and routing incoming mail; filing correspondence and other records; maintain electronic as well as manual file systems.
• Responding to visitors or callers seeking access to the CEO or organizational information, ascertain the nature of the query and direct them to the appropriate person for response and/or provide information when able.
• When appropriate, schedule appointments as requested.
• Prioritizing and resolving conflicting needs, proactively identifying potential solutions to anticipated conflicts and following through on all tasks to completion with minimal direction and within the appropriate deadlines.
• Handling all matters with the highest level of confidentiality and discretion.
• Provide support for the development and coordination of all materials to be utilized during general meetings, board meetings, and special events.
• Arrange catering, video, and conferencing needs for general meetings, board meetings, and special events.
• Record minutes of meetings and distribute to meeting participants, in a timely manner, as needed.

WHAT YOU’LL NEED:

• Associate degree or equivalent relevant experience.
• 7 years of increasingly responsible administrative support experience.
• Experience providing executive level support preferred.
• Strong commitment to our mission – creating economic opportunity for traditionally underserved communities.
• Preference for working in organizations that place priority on teamwork and collaboration.
• Advanced problem‑solving skills and ability to resolve potential conflicts.
• Excellent interpersonal skills including the ability to interact with individuals at all levels.
• Excellent written and verbal communication skills.
• Ability to easily adapt to changing priorities and to effectively plan, organize and prioritize work, including the ability to identify and/or accelerate priorities, when needed.
• Knowledge of administrative and clerical procedures, managing files and records, designing forms, and other office procedures and terminology.
• Proficient with Microsoft Office suite, intermediate Excel skills, comfortable working with technology.
• Ability and willingness to work overtime, when needed.

Core Values:

• Mission Before Self
• Service With Excellence
• Embracing & Promoting Change
• Results Not Credit
• Diversity as a Strength
• Financial Sustainability for Mission Impact

If you are interested in who we are and what we do; have a strong desire to work in an organization that places a high priority on teamwork and collaboration; and are interested in working to help create economic opportunity for all – THIS is the place for you!

Compensation:

Competitive nonprofit compensation, based on experience, plus a generous benefits package. Compensation ranges for each position are based on local market rates and will be determined by geography, role, and experience.

Self-Help is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Self-Help is committed to providing equal employment opportunities to all persons, regardless of race, religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression (including transgender status), age, sexual orientation, military and veteran status, class or family status.