Administrative Operations & Events Coordinator

CO00 Children's Hospital Medical Center; United States; On-site; USD 29,000 - 36,000; Full time

Job summary

Cincinnati Children’s Hospital Medical Center is seeking an on-site administrative professional at the Burnet Campus in the Pulmonary Medicine department. The role supports scheduling, correspondence, and data management to help clinicians and researchers stay aligned with patient care and program goals.

Primary responsibilities include coordinating conferences, meetings, interviews, and appointments, handling payroll-related data, and assisting with grant materials and manuscripts.

Qualifications

• High school diploma or equivalent.
• 2+ years of work experience in a related job discipline.

Responsibilities

• Coordinate conferences, meetings, interviews, and appointments.
• Independently resolve scheduling conflicts anticipating scheduling problems.
• Coordinate conference calls, teleconferences, and video conferencing.
• Perform advanced library searches utilizing electronic resources.
• Act as liaison for coordination of physical moves.
• Work with outside vendors.
• Plan and oversee special events, programs, conferences, and symposiums.
• Set up, operate, and maintain office equipment.
• Communicate information clearly and respond to requests.
• Function as a resource on department policy and processes.
• Collaborate with other departments, external agencies, and vendors.
• Troubleshoot problems and propose solutions.
• Use software applications to create and edit workbooks, documents, and presentations.
• Organize information using departmental software.
• Produce queries from databases and review data for variances.
• Write and edit notes, documents, or communications.
• Transcribe medical dictation.
• Take meeting minutes and format for final review.
• Compose and edit correspondence, reports, and proposals.
• Review, prepare, and submit grant materials.
• Type, format, and submit scientific manuscripts and journal reviews.
• Provide manuscript and reference support.
• Process forms, documents, and reports for payroll and HR.

Job description

Cincinnati Children’s Hospital Medical Center is seeking an on-site administrative professional at the Burnet Campus in the Pulmonary Medicine department. The role supports scheduling, correspondence, and data management to help clinicians and researchers stay aligned with patient care and program goals.

Primary responsibilities include coordinating conferences, meetings, interviews, and appointments, handling payroll-related data, and assisting with grant materials and manuscripts.