Administrative & Operations Coordinator

Jacko Logistics LLC; Vancouver (WA); On-site; USD 42,000 - 55,000; Full time

Job summary

Jacko Logistics LLC is seeking an energetic Administrative & Operations Coordinator to support drivers, the office team, and day-to-day operations. This isn’t a traditional desk-only administrative role.

We’re looking for someone who enjoys working with people, solving problems, staying busy, and being the person others can count on to get things done. We need a friendly, organized, tech-savvy individual who can coordinate travel, collect POD paperwork, prepare onboarding materials, manage

Qualifications

• Friendly and confident communicating with drivers and employees.
• Highly organized and able to manage multiple priorities at once.
• Persistent, detail-oriented, and dependable with strong follow-through.
• Comfortable with technology, spreadsheets, and learning new systems.
• Resourceful and able to solve problems when things don't go according to plan.
• Positive, flexible, and willing to jump in wherever help is needed.

Responsibilities

• Coordinate travel for new hires and current drivers, including flights, hotels, rental cars, car services, and other transportation.
• Communicate with drivers to collect missing POD paperwork and troubleshoot basic technology issues.
• Keep travel details organized, clearly communicate itineraries, and help resolve changes or issues as they arise.
• Prepare workstations, equipment, onboarding materials, and other resources for new employees.
• Maintain office, breakroom, orientation, and company merchandise inventory and proactively reorder supplies.
• Assist with shipping, receiving, purchases, errands, paperwork, and miscellaneous administrative projects.
• Manage employee and driver birthdays and anniversaries, including communications, cards, gifts, and deliveries.
• Help coordinate company events, employee appreciation activities, celebrations, and other culture initiatives.
• Assist with company merchandise, apparel, social media, and other employee engagement projects.

Job description

Jacko Logistics is looking for an energetic, organized, and resourceful Administrative & Operations Coordinator to support our drivers, office team, and day-to-day operations. This isn’t a traditional desk-only administrative role. We’re looking for someone who enjoys working with people, solving problems, staying busy, and being the person others can count on to get things done.

What You'll Own

Driver Support & Travel

• Communicate with drivers to collect missing Proof of Delivery (POD) paperwork, assist with document submission, and troubleshoot basic technology issues.
• Coordinate travel for new hires and current drivers, including flights, hotels, rental cars, car services, and other transportation.
• Keep travel details organized, clearly communicate itineraries, and help resolve changes or issues as they arise.
• Prepare workstations, equipment, onboarding materials, and other resources for new employees.
• Maintain office, breakroom, orientation, and company merchandise inventory and proactively reorder supplies.
• Assist with shipping, receiving, purchases, errands, paperwork, and miscellaneous administrative projects.

Employee Engagement & Company Culture

• Manage employee and driver birthdays and anniversaries, including communications, cards, gifts, and deliveries.
• Help coordinate company events, employee appreciation activities, celebrations, and other culture initiatives.
• Assist with company merchandise, apparel, social media, and other employee engagement projects.

Who We're Looking For

We're less concerned about finding the perfect resume and more interested in finding someone who is sharp, dependable, personable, tech-savvy, and willing to hustle.

The ideal candidate is:

• Friendly and confident communicating with drivers and employees.
• Highly organized and able to manage multiple priorities at once.
• Persistent, detail-oriented, and dependable with strong follow-through.
• Comfortable with technology, spreadsheets, and learning new systems.
• Resourceful and able to solve problems when things don't go according to plan.
• Positive, flexible, and willing to jump in wherever help is needed.

Experience in customer service, hospitality, administrative support, recruiting coordination, office operations, or travel coordination can translate very well to this position. Trucking or logistics experience is helpful, but not required.

Why Jacko Logistics?

Jacko Logistics is one of the fastest-growing trucking companies in the Pacific Northwest, headquartered in Vancouver, Washington and operating throughout the Western United States.

We're a growing, family-owned company where you'll work with drivers, employees, managers, and ownership while making a noticeable impact on the business. If you're organized, personable, resourceful, and happiest when you're busy and getting things accomplished, we'd love to meet you.