Administrative Operations Coordinator

Jimmy Jazz; Norcross (GA); On-site; USD 21,000 - 23,000; Full time

Job summary

Legacy Four Management Solutions plays a pivotal role in supporting administrative operations across multiple locations. The Administrative Assistant position ensures follow-through on core processes, vendor coordination, and reporting, while maintaining accuracy and compliance.

Reports to the Administration Department Manager and is a full-time, non-exempt role. The role requires strong organizational skills, experience with Microsoft Office, and ability to manage multiple priorities in a

Qualifications

• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and time management skills with the ability to manage multiple priorities.
• High attention to detail and accuracy in all work.
• Strong communication skills, both written and verbal.
• Ability to work independently and follow through on tasks with minimal supervision.
• Problem-solving mindset with the ability to investigate and resolve issues effectively.
• Experience with vendor coordination, reporting, or administrative operations preferred.
• Ability to adapt in a structured, fast-paced environment.
• Professional demeanor with a positive, team-oriented attitude.
• Willingness to support team needs and provide backup coverage when necessary.

Responsibilities

• Manage vendor relationships, including communication, coordination, and issue resolution
• Track, follow up, and report on consumer feedback to ensure timely and accurate resolution
• Oversee marketing and office supply inventory, including ordering, tracking, and distribution
• Coordinate and support agent licensing processes, including applications, renewals, and compliance tracking
• Monitor and manage alarm systems, including issue tracking and vendor coordination
• Perform corporate credit card reconciliation and assist with expense tracking
• Maintain compliance-related inventory and ensure records are accurate and up to date
• Investigate and resolve billing discrepancies with vendors and internal teams
• Support department reporting and assist with process improvements as needed
• Provide backup support for the Administrative Receptionist, including answering calls and assisting with front office coverage as needed
• Ensure all tasks are completed in alignment with established processes and department standards

Skills

Microsoft Office

Excel

Word

Outlook

Education

High school

Job description

Legacy Four Management Solutions plays a pivotal role in supporting administrative operations across multiple locations. The Administrative Assistant position ensures follow-through on core processes, vendor coordination, and reporting, while maintaining accuracy and compliance.

Reports to the Administration Department Manager and is a full-time, non-exempt role. The role requires strong organizational skills, experience with Microsoft Office, and ability to manage multiple priorities in a