Administrative & Operations Coordinator

Pye-Barker Fire & Safety, LLC; Montrose (CO); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, dental, vision

Company paid life insurance

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

Job summary

Pye-Barker Fire & Safety is seeking an Administrative Coordinator to support the office manager with accounting, fleet management, insurance, and records compliance at our Colorado location.

This role involves budgeting, reporting, travel coordination, and cross-department assistance. A Bachelor's degree and at least 3 years of related experience are preferred, along with strong MS Office skills.

Qualifications

• Bachelor's degree from an accredited institution or equivalent combination of education/experience.
• Three (3) years of related administrative, office, or clerical experience.
• Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPoint.
• Experience with Excel and be comfortable with managing excel generated reports.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent verbal and written communication skills.
• Highly organized and detailed oriented.
• Experience in office setting.

Responsibilities

• Manages internal users and their permissions for CRM, email, cell phones, office phones, air cards, etc.
• Manages company telecommunications network and communicates with answering service.
• Coordinates with the branches on their fleet needs and communicates with the fleet provider.
• Obtains, renews, and maintains state licenses and permits.
• Maintain integrity of hiring/termination process through the proper application of company policies.
• Manages key vendor accounts, supply inventory, and submits invoices for payment.
• Assist other departments as needed.
• Coordinates travel.
• Assists with projects and event support.
• Maintains email, voicemail boxes and filing system, prepares department meeting agendas, meeting notes and distributes accordingly.
• Creates and maintains office related records.
• Interprets, monitors, and analyzes inform.
• Oversees and coordinates the day-to-day office operations.
• Receives and distributes incoming and outgoing mail.
• Perform other duties assigned by management.

Skills

Time management

Independent work

Communication skills

Customer interaction

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Excel

PowerPoint

Office Suite

Job description

Pye-Barker Fire & Safety is seeking an Administrative Coordinator to support the office manager with accounting, fleet management, insurance, and records compliance at our Colorado location.

This role involves budgeting, reporting, travel coordination, and cross-department assistance. A Bachelor's degree and at least 3 years of related experience are preferred, along with strong MS Office skills.