Administrative & Operations Coordinator

Spectrum; Billings (MT); On-site; USD 40,000 - 60,000; Full time

Job summary

Spectrum is seeking an Administrative Assistant to support department leaders with scheduling, document handling and daily operations. You’ll manage confidential information and keep workflows running smoothly across teams in a fast-paced office.

Ideal candidates will have 3+ years of administrative experience, a high school diploma or equivalent, strong organizational skills, and proficiency with word processing and spreadsheets. Join Spectrum and grow your career.

Qualifications

• High school diploma or equivalent required.
• 3+ years of administrative or secretarial experience preferred.
• Strong organizational and confidentiality skills.
• Proficiency with word processing and spreadsheet software.

Responsibilities

• Prepare and process confidential memos, reports and proposals with accuracy
• Maintain organized files and records, distribute correspondence and sort incoming mail
• Generate reports, graphs and charts to support departmental needs
• Arrange meetings and events, including logistics for hotel, catering and audio/visual requirements
• Operate office equipment and troubleshoot minor issues to maintain workflow
• Conduct research and data analysis to assist management and perform liaison duties as needed
• Coordinate management schedules, appointments and travel arrangements for efficient operations

Skills

Confidentiality

Prioritization

Typing

10-key

Word processing

Spreadsheets

Office equipment

General office procedures

Education

High School Diploma or equivalent

College coursework in business, related field or equivalent

Tools

Word processing software

Spreadsheets software

10-key adding machine

Office hardware

Job description

Spectrum is seeking an Administrative Assistant to support department leaders with scheduling, document handling and daily operations. You’ll manage confidential information and keep workflows running smoothly across teams in a fast-paced office.

Ideal candidates will have 3+ years of administrative experience, a high school diploma or equivalent, strong organizational skills, and proficiency with word processing and spreadsheets. Join Spectrum and grow your career.