Administrative Operations Clerk

Express Employment Professionals - Cincinnati East; Longview (WA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

401(k) retirement savings plan

Life insurance

Sick Pay

Direct deposit

Referral bonuses - $100 per employee

Job summary

Express Employment Professionals is seeking an Administrative Operations Clerk to provide essential administrative support for plant departments, including bi‑weekly payroll processing, records maintenance, training support, and EDMS control. The role reports to the Plant Manager and collaborates with the HRBP.

The position requires high school graduation and familiarity with Microsoft Office; experience with HR, payroll, and document management systems is preferred.

Qualifications

• High school diploma or equivalent required.
• Additional business or college coursework preferred.

Responsibilities

• Provide comprehensive administrative support to plant departments.
• Process bi-weekly payroll for plant employees.
• Maintain company records and reports.
• Support training and apprenticeship programs and LMS administration.
• Administer electronic filing systems and document control.

Education

High school diploma

College coursework preferred

Tools

Excel

Word

PowerPoint

SharePoint

Teams

Outlook

EDMS

Job description

SUMMARY

Express has a great opportunity for an Administrative Operations Clerk to join our clients team. In this role, you will provide comprehensive administrative support to plant departments, including bi-weekly payroll processing, maintaining company records and reports, supporting training and apprenticeship programs, and administering electronic filing systems. This position reports directly to the Plant Manager and works closely with the site Human Resources Business Partner (HRBP).

Work Schedule: 8am-5pm

Wage: $28.00-$30.00

DUTIES AND RESPONSIBILITIES

Responsibilities may include, but are not limited to:

Learning Management System (LMS) and Training Administration

• Maintain the site-wide training and event calendar in SharePoint.
• Update training materials as needed and upload content into the LMS.
• Generate and distribute training compliance reports from the LMS.
• Maintain local user roles and permissions in the LMS.
• Coordinate instructor-led training with internal subject matter experts and external providers.
• Support Westlake’s apprenticeship program by preparing quarterly updates, maintaining training records, and coordinating required documentation.

Human Resources / Talent Support

• Support the off-site plant Human Resources Business Partner (HRBP) with day-to-day HR administration.
• Assist in recruitment activities, including posting open positions and coordinating candidate communication.
• Process new hire paperwork and maintain employee records in accordance with company policy.
• Coordinate candidate interviews, travel arrangements, and onsite logistics as needed.
• Support new hire orientation process.

Records Management and Document Control

• Maintain plant records in accordance with the company’s document retention policy.
• Serve as local administrator for the Electronic Document Management System (EDMS).
• Audit and upload new documents following established procedures and standards.
• Run and distribute EDMS reports for plant leadership and other stakeholders.
• Maintain document templates and role-based procedures for EDMS use.
• Maintain user roles and access rights in EDMS.

Plant Operations Support

• Process bi-weekly payroll for plant employees in accordance with established procedures and timelines.
• Compile, update, and publish plant performance metrics and reports for plant leadership.
• Serve as a backup to plant logistics and shipping, including basic scheduling and documentation support when needed.
• Provide general clerical and administrative assistance to plant departments (e.g., data entry, report preparation, meeting coordination, supply ordering).

EDUCATION, EXPERIENCE, AND QUALIFICATIONS

Education

• High school diploma or equivalent required.
• Additional business or college coursework preferred.

Experience

• Prior experience in an administrative or clerical role required.
• Experience in a manufacturing or industrial environment preferred.
• Experience with HR, training, payroll, or document management systems (e.g., Workday, SAP, Cornerstone, EDMS) preferred.

Skills and Competencies

• Demonstrated proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, SharePoint, Teams, and Outlook required.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Ability to organize, prioritize, and manage multiple tasks and deadlines.
• Excellent written and verbal communication skills required.
• Ability to work effectively in a collaborative team environment and to build productive working relationships across departments required.
• Ability to handle confidential information with discretion and in accordance with company policies.

Associate Benefits

While working for Express, our associates can also become eligible for a variety of benefits:

• Referral bonuses - $100 per employee referred after 80 hours worked.
• Medical plan
• Dental plan
• Vision/eyewear plan
• Prescription drug reimbursement
• Short-term disability
• Direct deposit
• Sick Pay
• Perks at Work – Save money with offers and discounts on everything from large or everyday purchases with popular merchants.
• 401(k) retirement savings plan
• Life insurance

All employment offers are contingent on the successful completion of a pre-employment drug screening for safety sensitive positions and criminal background check in compliance with all applicable federal and state laws.

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