Administrative & Operations Assistant — Tax & AR Support

WellsColeman; Richmond (VA); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Dress for your day

Job summary

WellsColeman in Richmond, VA is seeking an Administrative Assistant to support the Firm Administrator and Partners. The role contributes to smooth day-to-day operations, client data management, and efficient billing processes.

The candidate will assist with preparing tax-related documents, coordinating events and trainings, and providing broad administrative support across departments to ensure a high-quality client experience.

Qualifications

• Minimum 2 years of experience in an administrative, billing or office support role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) required.
• High School Diploma, GED or equivalent; college degree preferred.

Responsibilities

• Update and maintain firm documents.
• Organize and manage client data and files.
• Assist with processing of tax returns and related documents.
• Assist with planning firm events, trainings and special projects.
• Provide administrative support to Firm Leadership and Operations as needed.
• Serve as a backup to the receptionist during lunch and opening/closing.

Skills

Proactive communication

Multi-tasking

Strong organizational skills

Teamwork

Education

High School Diploma

College degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

WellsColeman in Richmond, VA is seeking an Administrative Assistant to support the Firm Administrator and Partners. The role contributes to smooth day-to-day operations, client data management, and efficient billing processes.

The candidate will assist with preparing tax-related documents, coordinating events and trainings, and providing broad administrative support across departments to ensure a high-quality client experience.