Administrative Operations Assistant Hybrid

Delaware Home Buyers; Wilmington (DE); Hybrid; USD 51,577,000 - 57,308,000; Full time

Job summary

Delaware Home Buyers is hiring an Administrative & Operations Assistant to support leadership with scheduling, coordination, and internal projects. This hybrid role blends office collaboration with remote work to keep a growing company moving smoothly.

The position emphasizes organization, structure, and process improvement, with opportunities to explore operations, marketing, or project management as a career path.

Qualifications

• Strong organization and time management are essential for coordinating schedules and projects.
• Proficiency with Google Sheets to track information and generate simple reports.
• Clear and effective written communication for emails and documentation.
• Attention to detail and reliability in handling records and tasks.
• Ability to prioritize tasks to meet deadlines and balance multiple projects.

Responsibilities

• Manage calendars and scheduling for leadership.
• Coordinate emails and maintain organized inbox.
• Communicate with vendors and coordinate external tasks.
• Track payments and administrative records.
• Maintain and update Google Sheets with project data.
• Support project coordination activities and tracking.
• Document internal processes and systems for team use.
• Assist with hiring coordination and scheduling.

Skills

Strong organization

Google Sheets

Written communication

Detail-oriented

Prioritize tasks

Tools

Salesforce

Job description

This is not a typical administrative job.

You’ll work directly with leadership and help manage the operational details that keep a growing company moving.

Employment Type

Full-Time

Work Model

Hybrid (3 office days / 2 remote)

Schedule

40 hours per week
Flexible schedule with required availability during business hours.

About the Role

We are looking for an Administrative & Operations Assistant who thrives on organization, structure, and helping teams stay on track.

You’ll support leadership with scheduling, coordination, and operational projects while gaining exposure to how a growing company manages internal processes.

This role is ideal for someone interested in operations, marketing, or project management as a long-term career path.

Responsibilities

1. Calendar management and scheduling
2. Email coordination and inbox organization
3. Vendor communication and coordination
4. Track payments and administrative records
5. Maintain and update Google Sheets
6. Support project coordination tasks
7. Help document internal systems and processes
8. Assist with hiring coordination and scheduling

Qualifications

1. Strong organization and time management
2. Proficiency with Google Sheets
3. Strong written communication
4. Detail-oriented and reliable
5. Ability to prioritize tasks effectively

Nice to have:

1. Familiarity with Salesforce
2. Interest in marketing or operations

Compensation

$18 – $20 per hour

OTE

$37,000 – $41,600 annually

Top Performer Earnings Potential

High performers may grow into:

1. Operations Coordinator
2. Project Manager
3. Marketing Operations roles