ADMINISTRATIVE OFFICER III

State of Maryland; Maryland; On-site; USD 42,000 - 64,000; Full time

Job summary

State of Maryland's MDH Behavioral Health Administration seeks an Administrative Specialist to support the Fiscal and Finance Management group. The position handles processing pay blocks, invoices, journal entries, purchase orders, and direct vouchers to ensure timely, auditable transactions for statewide initiatives.

Responsibilities include reviewing and processing BPO and PO invoices, coordinating with program managers on requisitions, travel requests, conferences, and training with credit

Qualifications

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Three years of administrative staff or professional work.

Responsibilities

• Process pay blocks, invoices, journal entries, purchase orders, and direct vouchers.
• Review and process BPO and PO invoices for payments.
• Collaborate with program managers on requisitions, travel requests, conferences, and training with credit card payments.

Skills

Administrative support

Budget tracking

Invoices processing

Requisitions

Education

High school diploma or equivalent

Tools

MS Office

Job description

Main Purpose of Job

The Fiscal and Finance Management group is an intricate part of the administration and assists program managers, grants, procurement and MDH general accounting in processing pay blocks, invoices, journal entries, purchase orders, and direct vouchers. In the new role that BHA fiscal has taken on it is imperative that the fiscal team has the staff to process all the paperwork on a timely basis so vendors can continue to provide service for Statewide initiatives within the State of Maryland. The fiscal management team manages and produces invoices for over 750 plus grants and $125 million in revenue. It is imperative that BHA has the administrative specialists to produce this kind of volume timely and within the auditing guidelines and mission of the administration. The position involves supporting daily fiscal processes, including reviewing and processing BPO and PO invoices for payments, and collaborating with program managers on requisitions, travel requests, conferences, and training with credit card payments.

GRADE

STD0015

LOCATION OF POSITION

MDH Behavioral Health Administration
Catonsville, MD 21228

Main Purpose of Job

The Fiscal and Finance Management group is an intricate part of the administration and assists program managers, grants, procurement and MDH general accounting in processing pay blocks, invoices, journal entries, purchase orders, and direct vouchers. In the new role that BHA fiscal has taken on it is imperative that the fiscal team has the staff to process all the paperwork on a timely basis so vendors can continue to provide service for Statewide initiatives within the State of Maryland. The fiscal management team manages and produces invoices for over 750 plus grants and $125 million in revenue. It is imperative that BHA has the administrative specialists to produce this kind of volume timely and within the auditing guidelines and mission of the administration. The position involves supporting daily fiscal processes, including reviewing and processing BPO and PO invoices for payments, and collaborating with program managers on requisitions, travel requests, conferences, and training with credit card payments.

Minimum Qualifications

Education : Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience : Three years of administrative staff or professional work.

Notes

• Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications

The desired candidate should possess the following:

• Experience with budget projections.
• Experience with budget preparation.
• Experience tracking expenditures.
• Experience responding to audit questions.
• Experience tracking federal grants.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.