ADMINISTRATIVE OFFICER III

Maryland AG; Catonsville (MD); On-site; USD 42,000 - 64,000; Full time

Job summary

Maryland AG in Catonsville, MD is seeking an Administrative Fiscal Specialist to support the Fiscal and Finance Management group. This role processes pay blocks, invoices, journal entries, purchase orders and direct vouchers to keep statewide programs funded and compliant.

You will work with program managers on requisitions, travel requests, conferences, and related payments, ensuring accurate recordkeeping and timely processing in accordance with auditing guidelines.

Qualifications

• Education: High school diploma or equivalent.
• Experience: at least three years in administrative staff or professional work.
• Substitutions: 30 college credits per year of experience; bachelor's degree may replace experience.

Responsibilities

• Process pay blocks, invoices, journal entries, purchase orders and direct vouchers.
• Support daily fiscal operations and collaborate with program managers on requisitions, travel requests, conferences.
• Handle credit card payments and ensure timely processing within auditing guidelines.

Skills

Budget projections

Budget preparation

Expenditure tracking

Audit responses

Federal grants tracking

Education

High school diploma

Job description

GRADE

STD0015

LOCATION OF POSITION

MDH Behavioral Health Administration
Catonsville, MD 21228

Main Purpose of Job

The Fiscal and Finance Management group is an intricate part of the administration and assists program managers, grants, procurement and MDH general accounting in processing pay blocks, invoices, journal entries, purchase orders, and direct vouchers. In the new role that BHA fiscal has taken on it is imperative that the fiscal team has the staff to process all the paperwork on a timely basis so vendors can continue to provide service for Statewide initiatives within the State of Maryland. The fiscal management team manages and produces invoices for over 750 plus grants and $125 million in revenue. It is imperative that BHA has the administrative specialists to produce this kind of volume timely and within the auditing guidelines and mission of the administration. The position involves supporting daily fiscal processes, including reviewing and processing BPO and PO invoices for payments, and collaborating with program managers on requisitions, travel requests, conferences, and training with credit card payments.

MINIMUM QUALIFICATIONS

• Education:���Graduation from an accredited high school or possession of a high school equivalency certificate.


• Experience: Three years of administrative staff or professional work.

Notes:

• 1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two�years of the required experience.


• 2. Candidates may substitute the possession of a Bachelor's degree�from a college or university�for the required experience.


• 3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required�experience.

DESIRED OR PREFERRED QUALIFICATIONS

• Experience with budget projections.


• Experience with budget preparation.


• Experience tracking expenditures.


• Experience responding to audit questions.


• Experience tracking federal grants.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application. Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

STATE OF MARYLAND BENEFITS

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.