Fiscal Administrator Supervisor (FISCAL SERVICES ADMINISTRATOR I)

State of Maryland - LABOR - Office of Budget and Fiscal Services; Baltimore (MD); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Medical and dental coverage

Paid time off

State pension plan

Supplemental retirement options

Credit union membership

Job summary

The Maryland Department of Labor is seeking a Fiscal Services Administrator I to oversee the financial administration of grants, including post‑award activities, cash drawdowns, PCA code setup, and journal entries. The role reports to the Grant Manager in the Office of Administration and supervises staff.

Qualifications include a bachelor’s degree in Accounting, Finance, Business Administration, or related field, and five years in governmental or non‑profit accounting, with two years of

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Five years of progressive, professional experience in governmental or non-profit accounting or budgeting, plus two years supervising professional fiscal personnel.
• Notes: graduate education or CPA may substitute for two years of the required experience.

Responsibilities

• Manage and supervise staff to the unit.
• Maintain and document communication with assigned programs leadership and directors.
• Manage the fiscal administration of assigned programs and overseeing the fiscal administration of staff assigned programs.

Skills

Staff supervision

Grant management

Post-award accounting

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Job description

Introduction

The Maryland Department of Labor is currently accepting applications from qualified candidates for a Fiscal Services Administrator I within the Office of Administration of Maryland Department of Labor. As a member of the Office of Administration team, you can build a fulfilling career while enjoying a comprehensive benefits package, including medical and dental coverage, paid time off (vacation and sick leave), participation in the State pension plan, supplemental retirement options, and membership in the Maryland State Employees Credit Union. A resume may be attached as supplemental information; however, only the information provided in the application will be reviewed and considered in the evaluation process. This is a Management Services position that serves at the pleasure of the Appointing Authority.

GRADE

STD0019

LOCATION OF POSITION

100 South Charles Street, Baltimore, Maryland 21201

Main Purpose of Job

Reporting to the Grant Manager of the Office of Administration, this supervisory position will oversee the financial administration of grants, managing post-award financial activities (including federal drawdowns and setting up PCA codes), supervising staff, and ensuring compliance with state and federal regulations. The primary purpose of this position is to review and monitor expenditures, ensuring compliance with budgets and ensuring the effective and efficient functioning of the grant fiscal functions for the Office of Administration. The position oversees the accounting, preparation of cash drawdowns, grant reconciliation, ACH payments, and preparation of journal entries.

POSITION DUTIES

Duties of this position include, but are not limited to:

• Manage and supervise staff to the unit
• Maintain and document communication with assigned programs leadership and directors
• Manage the fiscal administration of assigned programs and overseeing the fiscal administration of staff assigned programs

MINIMUM QUALIFICATIONS

• Education: Bachelors degree from an accredited college or university in Accounting, Finance, Business Administration, or a closely related field.
• Experience: 5 years of progressive, professional experience in governmental or non-profit accounting or budgeting and 2 years experience directly supervising professional fiscal personnel.

Notes: Candidates may substitute additional graduate-level education or professional certifications (such as CPA) for 2 years of the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience with excel (Macro's Pivot Tables and Advanced Formulas)
• Experience in Accounts Receivable and Accounts Payable
• Experience with Grant Accounting
• Experience with Year End Closing/Close Out

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

BENEFITS

STATE OF MARYLAND BENEFITS

Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.