HR SUPPORT SPECIALIST (ADMINISTRATIVE SPECIALIST II)

Maryland; Baltimore (MD); Hybrid; USD 38,000 - 58,000; Full time

Job summary

The Maryland Department of Health (MDH) Office of Human Resources (OHR) seeks an Administrative Specialist to support the Director’s Office and Employee Relations Unit. You will schedule meetings, prepare agendas, distribute materials, and coordinate department-wide functions.

The role requires strong organizational and communication skills, experience with Microsoft Word, Excel, and Google Workspace, and the ability to manage a shared inbox. Hybrid telework is eligible after training.

Qualifications

• Education: Graduation from an accredited high school or GED.
• Experience: One year of administrative, clerical, or secretarial work.
• Notes: substitutions for experience or education may apply as described in the job posting.

Responsibilities

• Schedule meetings and prepare agendas for the Director's Office.
• Obtain and distribute materials and coordinate department-wide functions.
• Assist the Employee Relations Unit with case management tasks.
• Maintain appointing authority delegations and perform other administrative duties.

Skills

Organizational skills

Communication skills

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Google Workspace

Job description

GRADE

STD0011

LOCATION OF POSITION

MDH Office of Human Resources (OHR)

201 W. Preston Street

Baltimore, MD 21201

Main Purpose of Job

The main purpose of this full-time position is to provide administrative support to the Director's Office within the Office of the Human Resources (OHR), as well as the Employee Relations Unit (ERU). The incumbent will work under general supervision, performing tasks that include scheduling meetings, preparing agendas, obtaining and distributing materials, and coordinating functions on behalf of the OHR Director, including Department-wide functions. The incumbent will also assist the ERU with case management and related duties, maintain appointing authority delegations, and perform other administrative tasks for the unit. Please Note: This position is hybrid telework eligible (after training).

MINIMUM QUALIFICATIONS

• Education: � Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.
• Notes: 1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience. 2. Candidates may substitute U.S. Armed Forces military service experience as a non‑commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

• Experience managing a shared email inbox, responding to customer inquiries, and maintaining accurate records.
• Experience providing administrative support in an office environment.
• Experience with Microsoft Office Suite (Word, Excel) and Google Workspace (please include your level of proficiency).
• Experience demonstrating strong organizational skills and excellent communication skills.

SPECIAL REQUIREMENTS

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application. Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

STATE OF MARYLAND BENEFITS

Additional Information

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 [e-mail].

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.