Administrative Officer II

NC Department of Adult Correction; North Carolina; On-site; USD 50,000 - 70,000; Full time

Job summary

An established industry player seeks a dedicated manager to oversee the business and personnel functions at a correctional facility. This full-time role involves budget management, procurement, and personnel training, ensuring smooth operations and compliance with state regulations. The ideal candidate will bring strong supervisory skills and a thorough understanding of financial systems. Join a vital organization committed to safeguarding the community and providing essential services. If you are ready to make an impact in a challenging yet rewarding environment, this opportunity is perfect for you.

Benefits

State Benefits

Employee Training Programs

Health Insurance

Retirement Plans

Paid Time Off

Qualifications

• Experience in supervisory roles managing budgets and personnel.
• Skills in approving expenditures for supplies and equipment.
• Proficient in computer programs related to financial systems.

Responsibilities

• Manage business and personnel functions of the facility.
• Control expenditures and monitor facility budgets.
• Guide supervisors on employee relations and disciplinary issues.

Skills

Supervisory Skills

Budget Management

Accounting

Personnel Management

Computer Skills

Procurement

Education

Bachelor’s Degree

Tools

FIORI

NCFS (North Carolina Financial System)

NEOGOV

Job description

This is an INTERNAL POSTING open ONLY for current employees of the NC Department of Adult Correction and eligible RIF candidates from NC State Government.

• This position is located at Pamlico Correctional Institution in Bayboro, NC .

• This position is responsible for managing and administering the complete business and personnel functions of the facility to include accounting, procurement, personnel, warehouse, clothes warehouse, mailroom, training, computer support functions, and canteen operations.

• This position approves and controls expenditures.

• The position monitors, controls, and plans facility budgets, accounting, procurement, inmate welfare activity, personal service contracts, fiscal audit functions, vehicle maintenance, and accountability of fixed assets.

• This position has management responsibility for staff training and computer support functions.

• Also position plans, organizes, and directs personnel functions to include management of the employment process and merit-based hiring policy, record maintenance, employee benefits, time and leave, payroll, and VIP (Valuing Individual Performance).

• This position serves as an ADA Coordinator for the facility.

• Provides guidance to supervisors regarding employee relations issues and employee disciplinaries and grievances.

• This position is actively involved in providing guidance and preparation of documentation for the Employee Disciplinary Process.

• This position represents the facility and the department on Mediation Hearings, Employee Hearings, Employment Security Commission Hearings and various departmental meeting.

This is a full-time position (40 hours per week) withState Benefits.

Note to Current State Employees:

The salary grade for this position is NC12. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application.

To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Thorough documented experience and skills in a supervisory role of the planning, assigning, and reviewing the work of others relative to budgets, accounting, personnel, canteen, clothes house, mailroom, fixed asset, and/or trust fund.
• Thorough documented experience and skills in approving expenditures in the areas of purchasing of supplies and equipment.
• Thorough documented experience and skills of work involving computer & software programs relative to FIORI, NCFS (North Carolina Financial System), and NEOGOV.

Some state job postings say you can qualify by an "equivalent combination of education and experience". If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. Seeoshr.nc.gov/experience-guidefor details.

Bachelor’s degree from an appropriately accredited institution and three years of experience in personnel, budgeting, research or administrative management; or an equivalent combination of education and experience.

Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach aDD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction:PREA Hiring and Promotion Prohibitions.
• PerNC General Statute 143B-972.1, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in theFBI’s Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”). This is in addition to submitting fingerprints during the application process.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact D. Chancellor at 919-733-2126.